Maintains procurement master data, including supplier, product, and service records. Supports purchasing catalogs, procurement applications, supplier creation, user troubleshooting, and training. Coordinates with suppliers and internal procurement users, monitors support requests, maintains procurement communications, and helps resolve unpaid invoices. Requires proficiency in Microsoft Office, Coupa, SIP, and PeopleSoft or similar ERP systems.
Job Summary
The Procurement Systems Coordinator (Master Files) is responsible for maintenance and support of the master file database for the company’s main purchasing programs. This coordinator will become a subject matter expert on all purchasing systems and use this knowledge to assist our internal customer.
Job Responsibilities
- Maintain the company’s item master database. Ensure supplier, product and service data is accurate and complete. Serve as a liaison to all company procurement users and department staff for all item catalog and master data updates and additions.
- Work directly with external suppliers and resources on the necessary information to create and maintain a Vail Resorts purchasing catalog.
- Provide user support and training for procurement applications. Serve as the primary point of contact for procurement systems users by monitoring support requests, troubleshooting issues, and following up with users when needed.
- Understand and be able to support the supplier creation process as well as the maintenance of the procurement clearinghouse email address.
- Assist Procurement and AP staff in resolving unpayable invoices on a monthly basis.
- Conduct other projects as assigned.
Job Requirements
- Minimum 2 years relevant work experience or equivalent
- Proficiency with Microsoft Office applications with particular strength in Excel, Access, and Outlook
- Ability to balance multiple projects with moderate supervision
- Excellent customer service skills
- Experience with the Coupa purchasing and SIP platforms
- Experience with PeopleSoft Financials or similar ERP system
- College degree, preferably B.A. or B.S. in Business, Finance, Economics, Computer Science, or related field
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