Assistant

Hogan Lovells is seeking a Assistant to join our PA and Document Services Team. This role will be based in Denver, CO with shift hours generally from 9:00 a.m. – 5:30 p.m. MT. A minimum of four (4) days in the office and flexibility for occasional overtime is required.

The Assistant plays a critical role providing advanced-level legal assistant work for a variety of timekeepers, including but not limited to lawyers, specialists, consultants, paralegals, and other functional professionals.

If you are detail-oriented, highly motivated, and committed to providing excellent client-service, this could be the perfect opportunity for you. 

Key responsibilities include:

• Assisting lawyers and other timekeepers in all practice areas and departments with a variety of administrative support areas, acting as a point of contact, navigating the Firm, and answering questions. 
• Calendaring, file and email management, research, scheduling, copying, scanning, mailings, billing, audits, and check requests.   
• Reviewing, editing, closing timekeepers’ daily time entries, running time entry reports, and conducting time entry transfers through the Firm’s web-based program.
• Preparing expense reports and arranging for payment of vendor invoices in a timely manner.
• Coordinating meetings, both in-person and virtually, arranging rooms, video conferencing, technology needs, invitations, calendaring, catering, etc.
• Completing engagement letters, conflict checks, and opening new matters when requested.
• Conducting check-ins with lawyers and others to whom APADS provides support.

Qualifications & Skills

• Advanced working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Best Authority, InTapp Time, Emburse, and DraftXpress
• Proficient in NetDocument or similar document management system.
• Knowledge and proficiency in second language highly desirable.
• Excellent communication, organizational, and analytical skills.
• Ability to juggle various assignments and produce accurate work product in a fast- paced, deadline-oriented environment.
• Flexible attitude and the ability to deal well with changing assignments and priorities.
• Actively seeks to maximize productivity and promote teamwork and assist the entire team.

Education & Experience

• Experience in a law firm or other professional services environment preferred.
• Microsoft Office Specialist (MOS) certification preferred.
• Additional college or technical training preferred; Associate or Bachelor’s degree in a relevant field desirable.

The annualized salary range for this position is $65,000 to $82,000 depending on the candidate's overall experience and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus.  In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. 

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].