Executive Assistant

ABOUT ADACTION
Founded in 2013, AdAction is a leader in performance-based mobile app marketing, partnering globally to deliver premium users at scale. Our collaborative team prioritizes innovation and strategic decision-making, fostering a dynamic and inclusive culture. AdAction is looking for individuals who thrive in an autonomous work environment, seek out ways to meaningfully contribute to our shared success and embrace growth both personally and professionally.
With a fully remote workforce centered in talent hubs in Denver, Austin, and Chicago, we organize regular in-person events to enhance collaboration. Join us and make a meaningful impact from anywhere within our talent hubs.
ABOUT THE ROLE
AdAction Interactive is seeking a highly motivated and experienced Executive Assistant to directly support the CEO, COO, and CTO. This is a unique opportunity to work side by side with top executives at a fast-growing company, gaining exposure to high-level strategy, decision-making, and operations in the dynamic mobile industry.
The Executive Assistant will act as a trusted partner, helping the leadership team maximize their impact by providing seamless administrative, operational, and strategic support. The ideal candidate is proactive, detail-oriented, and adaptable, with a strong ability to anticipate needs, build relationships, and streamline processes.
This role is best suited for someone who thrives in a fast-paced, entrepreneurial environment and is eager to gain invaluable experience working closely with senior leadership while contributing to the success of a scaling organization.
RESPONSIBILITIES

• Executive Support: Manage and optimize the complex and overlapping calendars of the CEO and COO, including scheduling, travel, meetings, and events. Anticipate scheduling needs and prioritize effectively.
• Communication & Relationship Management: Serve as a liaison between executives and internal/external stakeholders. Draft, edit, and deliver correspondence on behalf of leadership to ensure clarity, alignment, and timeliness.
• Meeting & Event Management:
  
  • Prepare agendas, materials, and follow-ups for leadership and company-wide meetings.
  • Own organization of the weekly All-Company meeting, ensuring topics align with business priorities.
  • Support planning and execution of company events, including retreats and leadership offsites.
• Project & Initiative Coordination: Manage cross-functional projects and initiatives from inception to completion, tracking timelines, deliverables, and outcomes. Follow up on action items with accountability across teams.
• Data & Reporting: Support executive decision-making by designing dashboards, reports, and presentations that distill complex data into actionable insights. Contribute to strategic discussions by surfacing key trends and recommendations.
• AI-Enhanced Support: Comfortably leverages AI tools to streamline workflows, improve processes, and drive greater efficiency in executive support and company operations.
• Presentation & Materials Preparation: Create and edit decks and documents for internal and external use, ensuring clear, strategic, and visually engaging communication.
• Confidential Support: Handle sensitive information with discretion.
• Special Projects: Take ownership of ad-hoc projects that support executive and company priorities, bringing creativity, resourcefulness, and follow-through.

EXPERIENCE & QUALIFICATIONS

• Bachelor's degree in Business, Communications, or related field preferred.
• 5+ years of experience supporting C-suite or senior executives in a fast-paced organization.
• Exceptional organizational and time management skills, with the ability to handle multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills; ability to draft clear and professional messages and presentations.
• Proven track record of anticipating needs and proactively solving problems.
• Advanced proficiency with Google Workspace, Microsoft Excel, Slack, and project management tools.
• Experience analyzing data and preparing executive-level reports or dashboards is a plus.
• High level of integrity, confidentiality, and professionalism in all interactions.
• Flexible, adaptable, and able to thrive in an entrepreneurial, growth-oriented environment.

WHY ADACTION?
Our employees enjoy perks and benefits like:

• Health, vision, and dental insurance
• Up to 6% 401k match with no vestment period
• Generous PTO + company holidays
• Paid parental leave
• Flexible and remote first work culture
• Team outings and happy hours
• Weekly UberEats credit
• Home office stipend
• Annual learning and development stipend
• Annual wellness stipend

Annual Salary Range: $85,000-$100,000
*Compensation will be determined by the education, experience, knowledge, and abilities of the applicant.