Administrative Specialist

• Under general supervision and acting on own initiative, performs advanced secretarial, clerical, and administrative duties for Executive-level management.

• Possesses extensive knowledge of office practices and procedures.

• Possesses and displays the ability to apply techniques, procedures and criteria in carrying out a wide variety of related clerical and administrative tasks for executive management.

• Performs advanced secretarial, clerical, and administrative duties for Executive-level management.

• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies, and programs.

• Facilitates decision-making.

• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda.

• Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.

• Coordinates activities across departments.

• Arranges and makes notifications of appointments and travel reservations/arrangements.

• Answers telephone calls, tactfully handles inquiries and/or transfers calls to appropriate party.

• Checks and processes expense reports.

• May take dictation and transcribe notes for letters, memos, or reports.

• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.

• Plans layout of complex reports and statistical tables.

• Interfaces with other Secretaries/Administrative Assistants to share or coordinate workload.

• Perform all other position related duties as assigned or requested.

Minimum Position Knowledge, Skills, and Abilities Required:

• High school diploma or equivalent and advanced secretarial training.

• 4 years of prior related experience with 2 years of experience with the company preferred.

• Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.

Physical Requirements:

• Some tasks will require repetitive wrist movement.

• Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.

• Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

• Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.

• Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings, and presentations.

• Demonstrated fluency in computer use including the full Microsoft product line.

• Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

• Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Special Requirements:

• Wear steel toe safety shoes, safety glasses, gloves and other Personal Protective Equipment as needed.

• Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

• Familiarity with facilities equipment descriptors such as HVAC, plumbing, and electrical.

• Experience working in purchasing or subcontracting in a manufacturing, maintenance, or a related service field.

• Experience with CMMS.

• Experience overseeing storeroom operations.

• Experience streamlining and improving inventory practices.

Other Attributes:

• Must be willing to work overtime when required.

• May be required to work holidays and weekends.