Administrative Coordinator

Ibotta is seeking an Administrative Coordinator to support our senior leaders in technology and contribute to our mission to Make Every Purchase Rewarding. This is a fast-paced, detail-oriented role that will assist in the efficacy and efficiency of our leaders.  The ideal candidate is an organized self-starter, who is resourceful, collaborative, and decisive. 

This position is located in Denver, Colorado as a hybrid position requiring 3 days in office (Tuesday, Wednesday, and Thursday). Candidates must live in the United States.

What you will be doing:

• Manage calendars of all supported leaders including the CTO and 3 SVPs, while adjusting logistics, scheduling and reworking meetings, maintaining clear communication with all parties as needed

• Plan, coordinate, and manage domestic travel arrangements and provide real-time support throughout duration of travel

• Manage all meeting logistics including booking rooms, ordering of food, etc

• Technology event logistics and coordination such as hackathons, product roadmap sessions, team gatherings, and other gatherings. 

• Collaborate with cross-functional teams to ensure successful event planning, execution, and post-event follow-up

• Handle sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail

• Attend meetings as needed, taking meeting minutes and following up on action items

• Submit and reconcile monthly expense accounts

• Assist with special projects as needed

• Provide back-up support to the Admin team and Office Coordinator 

• Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere

What we are looking for:

• 2-5 years of proven administrative support experience

• Intermediate to advanced ability to work with Microsoft Office applications required, including working knowledge of Google Calendars, Microsoft PowerPoint, Excel, and Word

• Excellent written, verbal, and interpersonal communication skills required, with an acute ability to listen attentively and to communicate effectively throughout all levels of the organization

• Proactivity, an ability to anticipate needs, and excellent judgment

About Ibotta ("I bought a...")

Ibotta (NYSE: IBTA) is a leading performance marketing platform allowing brands to deliver digital promotions to over 200 million consumers through a network of publishers called the Ibotta Performance Network (IPN). The IPN allows marketers to influence what people buy, and where and how often they shop – all while paying only when their campaigns directly result in a sale. American shoppers have earned over $1.8 billion through the IPN since 2012. The largest tech IPO in history to come out of Colorado, Ibotta is headquartered in Denver, and is continually listed as a top place to work by The Denver Post and Inc. Magazine.

Additional Details:

• This position is located in Denver, CO and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Lifestyle Spending Account, Employee Stock Purchase Program, and 401k match. Denver office perks include paid parking, snacks, and occasional meals.

• Total compensation range: $60,000 - $75,000. Equity is included in overall compensation This compensation range is specific to the United States labor market and may be adjusted based on actual experience.

• Ibotta is an Equal Opportunity Employer. Ibotta's employment decisions are made without regard of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.

• Applicants must be currently authorized to work in the United States on a full-time basis.

• Applicants are accepted until the position is filled.

• For the security of our employees and the business, all employees are responsible for the secure handling of data accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels.

Recruiting Agency Notice

Ibotta does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to any Ibotta employees.

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