Administrative Assistant

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is an onsite role based out of our Fort Wayne, IN office.*** ​

About you

As the Administrative Assistant supporting the Commercial Property Management team, you’ll have
the opportunity to provide administrative and organizational support and become part of our active
and growing team. You thrive on maintaining excellent records including processing invoices,
managing couriers, organizing mail, ordering office supplies and helping organize social events. You
are a true team player and thrive on paying attention to detail.

In this role, you will

• Provide general administrative support, including answering phones, responding to emails, and handling correspondence.

• Maintain and organize office files, records, and documentation.

• Schedule and coordinate meetings, appointments, and conference room bookings.

• Manage the office events calendar, ensuring all activities and events are scheduled, communicated, and executed smoothly.

• Assist with tenant relations, including responding to inquiries and coordinating maintenance requests.

• Prepare reports, presentations, and other documents as needed.

• Order and maintain office supplies and equipment.

• Support building management staff with administrative tasks and special projects.

• Ensure compliance with office policies and procedures.

• Perform other duties as assigned to support office operations.

What you’ll bring

• 1- 2 years of administrative experience, preferably in a commercial property or office setting.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to work independently and collaboratively within a team.

• Strong attention to detail and problem-solving skills.

• Ability to handle confidential information with discretion.

#LI-SW1

#LI-Onsite

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected] for assistance.