Acquisition Specialist - Junior

About Company:

Kundlas Consulting Group LLC is a professional consulting firm specializing in construction inspection and compliance services for public infrastructure projects. Our core services include on-site inspection of roadway, bridge, and utility construction to ensure adherence to engineering specifications, safety standards, and contract requirements. We support clients with daily reporting, materials testing coordination, schedule tracking, and quality assurance oversight. Additional services include project management, grants management for federally funded infrastructure and disaster recovery programs. 

About the Role:

This position is contingent upon the identification of a candidate whose expertise meets our strategic needs, at which point a dedicated, funded opening will be established. We are proactively seeking a standout professional for whom we will finalize a formal role.

Kundlas Consulting Group is seeking a Junior Acquisition Specialist to support federal acquisition, procurement, and contract administration activities. This role will assist program offices, Contracting Officers, and acquisition teams with procurement planning, requirements development, market research, documentation review, contract file maintenance, and administrative support throughout the acquisition lifecycle. The ideal candidate is detail-oriented, organized, and capable of supporting procurement actions in accordance with the Federal Acquisition Regulation, agency-specific acquisition policies, and established internal procedures.

Minimum Qualifications:

• Bachelor’s degree in business administration, public administration, finance, procurement, supply chain management, or a related field preferred; relevant experience may be considered in lieu of degree.
• Entry-level to two years of experience supporting acquisition, procurement, contracting, grants, program management, or administrative operations.
• Basic understanding of federal procurement processes, acquisition documentation, contract files, and procurement timelines.
• Ability to assist with preparing and reviewing procurement documents such as SOWs, PWSs, SOOs, purchase requests, acquisition plans, RFIs, RFQs, IFBs, RFPs, and evaluation materials.
• Strong organizational skills with the ability to manage trackers, deadlines, deliverables, funding documentation, and procurement records.
• Ability to handle acquisition-sensitive information with professionalism, discretion, and integrity.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• U.S. citizenship may be required depending on client or contract requirements.
• Ability to pass background checks or suitability requirements, as required by the client or contract.

Preferred Qualifications:

• Prior experience supporting federal acquisition, procurement, contracting, or program office operations.
• Familiarity with the Federal Acquisition Regulation, agency acquisition regulations, procurement policies, and internal controls.
• Experience supporting procurement actions for supplies, services, professional services, construction, emergency response, or government operations.
• Experience with FBMS or comparable federal business-management, acquisition, or financial-management systems.
• Experience maintaining electronic contract files, acquisition trackers, procurement milestones, funding records, invoice documentation, and closeout packages.
• Knowledge of socioeconomic procurement considerations, small business participation, contract vehicles, and market research practices.
• Active or previously held security clearance preferred.
• Ability to obtain and maintain a security clearance, if required.
• Experience supporting Department of the Interior, FEMA, USACE, DHS, or other federal agency procurement actions is a plus.

Responsibilities:

• Assist program offices and Contracting Officers with identifying, documenting, and refining procurement requirements for supplies and services.
• Support acquisition planning by gathering requirements, historical procurement information, procurement lead times, funding information, and supporting documentation.
• Conduct market research to identify commercial sources, industry capabilities, available contract vehicles, market conditions, socioeconomic considerations, small business participation opportunities, and potential sources of supply.
• Research and compile cost and price information to support acquisition planning and the development of Independent Government Cost Estimates.
• Assist with preparing and reviewing Statements of Work, Performance Work Statements, Statements of Objectives, acquisition plans, purchase requests, evaluation criteria, technical requirements, and supporting procurement documentation.
• Review acquisition packages for accuracy, completeness, proper authorization, and required supporting documentation.
• Assist with preparing Requests for Information, Requests for Quotations, Invitations for Bids, and Requests for Proposals.
• Support the receipt, organization, and administrative review of quotes, bids, and proposals while maintaining procurement integrity and protecting acquisition-sensitive information.
• Organize proposal documentation, evaluation materials, correspondence, and acquisition records for technical evaluation and source-selection activities.
• Maintain electronic contract files, acquisition trackers, procurement milestones, deliverable schedules, funding documentation, and status reports.
• Enter, validate, and maintain procurement information within applicable acquisition and financial management systems, including FBMS or comparable federal business-management platforms.
• Track contract periods of performance, funding actions, deliverables, invoices, contract modifications, option periods, and closeout documentation.
• Assist with contract closeout by confirming receipt of deliverables, reconciling records, documenting completion, and assembling required closeout packages.
• Perform acquisition activities in accordance with the Federal Acquisition Regulation, applicable agency acquisition regulations such as the DIAR, procurement policies, internal procedures, and established controls.
• Coordinate with internal teams, program staff, vendors, and government stakeholders to support timely and accurate procurement actions.
• Assist with preparing status updates, reports, meeting notes, procurement summaries, and action-item trackers for leadership and client review.
• Maintain confidentiality and ensure all acquisition-related information is handled in accordance with procurement integrity requirements.

Skills:

The ideal candidate should possess strong federal acquisition support skills, including procurement documentation, market research, contract file management, cost and price research, Independent Government Cost Estimate support, acquisition planning, and familiarity with the Federal Acquisition Regulation and agency-specific procurement requirements. The candidate should be comfortable supporting SOWs, PWSs, SOOs, RFIs, RFQs, IFBs, and RFPs, while also maintaining procurement trackers, status reports, funding documentation, and contract closeout records. This role requires excellent attention to detail, organization, time management, professional communication, data entry, records management, stakeholder coordination, and the ability to handle acquisition-sensitive information with discretion and integrity. Proficiency with Microsoft Word, Excel, Outlook, Teams, and comparable acquisition or financial management systems is also preferred.