Accounts Payable Specialist

Overview

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our Global Finance team, reporting to the Vice President, Accounting. This role plays a critical part in ensuring the accurate and timely processing of accounts payable transactions while adhering to company policies, internal controls, and applicable tax and regulatory requirements. The ideal candidate thrives in a fast-paced, complex environment, brings strong organizational skills, and takes pride in building effective relationships with both internal partners and external vendors across a multi-entity, multi-currency landscape.

Since our founding in 1994, Prosci has been laser-focused on change. By combining our deep understanding of people with a proven methodology rooted in the creation of the ADKAR® model, we’ve helped countless people and organizations thrive. Our solutions empower customers with lasting change resiliency through a unique blend of training, advisory services, and licensing options, including Kaiya, our AI change management coach.

At Prosci, we are a purpose-driven organization full of passionate, curious, and results-oriented people. Working at Prosci means being part of a dynamic team that is dedicated to our purpose of creating a world where change is done right. Join us and be part of a culture that thrives on continuous learning, growth, and making a difference.

Check out our website for more about our team and approach: https://www.prosci.com/about. 

Key Responsibilities

Key role responsibilities include but are not limited to the following:

• Invoice processing & AP operations: Process high-volume vendor invoices, ensuring accuracy, proper approvals, correct coding, and adherence to established policies and procedures.
• Expense reports & corporate credit cards: Support the administration of the company credit card and expense reporting programs, including auditing transactions, reconciling statements, and assisting employees with questions or issues.
• Payments & vendor support: Assist with weekly and monthly payment runs (ACH, wire, check, and international payments), maintain vendor records, and respond to vendor inquiries in a timely and professional manner.
• Month-end close support: Support month-end close activities by preparing accruals, reconciling AP subledger to the general ledger, and ensuring expenses are recorded in the correct accounting period.
• Compliance & documentation: Support compliance with tax and reporting requirements (e.g., sales/use tax, VAT/GST/HST, 1099/T4A) and assist with audits by providing requested documentation.
• Process improvement: Participate in ongoing efforts to improve and streamline AP and expense processes, identifying opportunities for greater efficiency and accuracy.

Success Profile

Based on this role’s scope and responsibilities, we are seeking candidates with the following minimum qualifications, skills, attributes, and competencies.

Competencies

• Drives Results: Effectively manages multiple deadlines and high transaction volumes while consistently delivering accurate, timely accounts payable outcomes.
• Plans and Aligns: Organizes and prioritizes work proactively to support daily operations, payment cycles, and month-end close activities.
• Communicates Effectively: Communicates clearly, professionally, and responsively with internal partners and external vendors to resolve inquiries and ensure smooth operations.
• Collaborates: Takes a collaborative, service-oriented approach to working with cross-functional teams and vendors to achieve shared objectives.
• Decision Quality: Demonstrates strong ownership and accountability by exercising sound judgment, following policies and controls, and escalating issues appropriately.
• Optimizes Work Processes: Maintains a continuous improvement mindset by identifying opportunities to streamline processes, enhance efficiency, and improve accuracy.

Technical/Functional Skills

• Experience with ERP systems (e.g., Business Central, NetSuite, SAP, Oracle, Workday, or similar).
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis).
• Experience with invoice automation tools and AP platforms (e.g., Tipalti, Coupa, AvidXchange, Stampli) is a plus.
• Accuracy and attention to detail with strong organizational skills.

Qualifications

• 3+ years of accounts payable experience, preferably supporting multiple entities.
• Strong understanding of AP practices, including tax compliance and vendor documentation.
• Ability to work extended hours during month-end and year-end close as needed.

Additional Information

Travel Requirements: This role requires minimal travel, up to 2 times per year, for company events and/or team meetings.

Work Location: This is a remote role within the US. Preference is for east coast time zone.

Compensation: $50,000 - $60,000 USD is the projected range of annual base salary for this role depending on the candidate’s overall qualifications and experience. This role is eligible for inclusion in our bonus program.

Benefits: Through our experience and strategic focus on the people side of change, we know that by taking care of our people, we are taking care of our business. In addition to the compensation detailed above, we offer comprehensive wellness benefits, including generous flexible paid time off, holidays and volunteer time, medical, dental, vision, long-term and short-term disability programs, life insurance, pet insurance, 401k with company matching, and access to LinkedIn Learning.  Our “mostly virtual” culture is vibrant with many opportunities to collaborate with colleagues from around the world, get involved in employee-led interest and resource groups, and to meet up with team members at in-person local or market-wide events.

We hope you're interested in making a difference with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply. Prosci is an equal opportunity employer that is committed to inclusion and diversity.  Employment opportunities at Prosci are available to all applicants, without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or any other legally protected characteristics. You can learn more about our efforts to build a more inclusive, equitable and diverse organization: https://www.prosci.com/about/dei.

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