Accounts Payable Specialist II

General Requirements

High school diploma required; broad specialized training equivalent to two years of college, or an Associate's degree in Accounting, Finance, or a related field, preferred.
1 to 3 years of experience in accounts payable or a computerized accounting environment, including general ledger account coding.
Experience with AP automation and ERP platforms (Sage Intacct) strongly preferred; prior experience with the Ramp AP Module a plus.
Demonstrated proficiency with Microsoft Excel, Word, and Outlook.
Strong written and verbal communication skills, with the ability to communicate effectively with vendors, supervisors, and peers.
Ability to read, analyze, and interpret invoices and other financial documents.
Solid mathematical aptitude, including the use of fractions and percentages as related to billing and invoicing.
Strong analytical and problem-solving skills, with the ability to define problems, establish facts, and draw valid conclusions.
High level of accuracy and attention to detail.
Strong organizational and time-management skills, with the ability to manage multiple deadlines in a fast-paced environment.
Ability to maintain confidentiality of sensitive financial and vendor information.
Comfortable working both independently and collaboratively as part of a team.

Responsibilities

Validate and review incoming supplier invoices via the Ramp AP Module.
Review invoices for accuracy, completeness, and appropriate supporting documentation.
Perform three-way matching of purchase orders, receiving records, and invoices where applicable.
Research and identify invoice variances or discrepancies and drive them to resolution with vendors and internal stakeholders.
Confirm proper general ledger (G/L) account coding and location/cost-center coding for posting to Sage Intacct.
Maintain and update vendor master files, W-9s, and payment terms via the Ramp AP Module.
Process and review manual check requests, including verification of supporting documentation.
Review and process rent payments via Ramp AP Module.
Review and process special payment requests, including ACH transactions.
Reconcile vendor statements and respond to vendor inquiries in a timely, professional manner.
Assist with month-end close activities, including AP accruals, account reconciliations, and review of the AP Aging.
Provide documentation and support for external audits.
Support annual 1099 preparation and vendor reporting requirements.
Identify and support continuous improvement and AP process automation initiatives.
Assist in developing and documenting accounts payable policies and procedures.
Participate in special projects as assigned.
Cross-train to provide backup coverage for peer Accounts Payable and Finance positions.