Manage full-cycle AR/AP for multi-currency international transactions, reconcile FX and bank receipts, calculate landed costs, audit logistics invoices, and prepare/verify import/export shipping and customs documentation to ensure compliance and avoid port delays.
This is a remote position.
Job Description: Accounts Generalist & Trade Documentation Controller
Role Overview
This combined role manages full-cycle daily accounting (Accounts Receivable and Accounts Payable) alongside critical international import/export compliance and logistics documentation. The ideal candidate ensures accurate multi-currency financial records while keeping cross-border supply chains moving smoothly without port delays.
Key Responsibilities1. Accounts Receivable (AR) & Revenue Tracking
Multi-Currency Invoicing: Generate international sales invoices with exact currency details, bank SWIFT codes, and agreed Incoterms 2020 (e.g., FOB, CIF, DDP). [1, 2]
Milestone Monitoring: Track and match incoming collections tied directly to shipping events, such as Bill of Lading (BL) issuance, shipping departures, or port arrivals.
Banking & LC Presentation: Prepare and present strict, error-free documentation to international banks to secure swift payment releases under Letters of Credit (LC) and documentary collections.
Cash Application: Reconcile incoming foreign wire funds, isolating and recording realized or unrealized foreign exchange (FX) gains and losses.
Credit Control: Review overseas customer credit limits and aging reports to flag financial risks before cargo is released or shipped.
Trade 3-Way Matching: Verify overseas supplier invoices against original Purchase Orders (PO), Packing Lists, and physical receiving logs.
Landed Cost Allocation: Calculate and track exact landed costs by allocating freight, customs duties, port handling fees, and marine insurance directly to inventory value.
Supplier Disbursements: Execute overseas vendor payments utilizing telegraphic transfers (TT), open accounts, or bank trust receipts.
Logistics Auditing: Audit invoices from shipping lines, freight forwarders, and customs brokers to verify agreed contract rates and eliminate overcharges.
Demurrage Mitigation: Fast-track the approval and payment of local port charges to prevent container storage fines and demurrage penalties.
Customs Clearance: Prepare, verify, and submit essential shipping paperwork, including Commercial Invoices, Packing Lists, Certificates of Origin, and specialized regulatory permits.
Regulatory Compliance: Maintain absolute compliance with regional customs laws, tariff classifications (HS Codes), duty exemptions, and international trade sanctions.
Stakeholder Coordination: Act as the primary liaison between international banks, global freight forwarders, customs brokers, and chambers of commerce for document legalization.
Audit Readiness: Maintain a secure, centralized digital and physical archiving system for all import/export shipping manifests, customs declarations, and tax records.
RequirementsQualifications & Requirements
Education: Bachelor’s degree or Diploma in Accounting, Finance, International Business, or Supply Chain Management.
Experience: 3 to 5 years of dual experience handling AR/AP accounting and practical import/export documentation within a trading or manufacturing environment.
Technical Skills: Proficiency in multi-currency accounting software (e.g., Zoho Books & Zoho inventory
Trade Knowledge: Deep understanding of Incoterms 2020, customs clearance workflows, and banking instruments like Letters of Credit (LCs) and Bank Guarantees.
Similar Jobs
Fintech • Healthtech • HR Tech • Information Technology • Financial Services • Telehealth
Sell Empathy's SaaS solutions to insurance, wealth, and financial institutions. Build and manage enterprise pipelines, negotiate multi-year, high-six-figure deals, engage C-level executives, collaborate with product and marketing, and support partner relationships and industry events.
Top Skills:
GmailSalesforce
Fintech • Healthtech • HR Tech • Information Technology • Financial Services • Telehealth
Drive enterprise sales into insurance, wealth, and financial institutions by building strategic partnerships, managing complex sales cycles, negotiating multi-year deals, engaging C-level stakeholders, and collaborating with Product and Marketing to close high six-figure ACV opportunities.
Top Skills:
GmailSalesforce
Fintech • Healthtech • HR Tech • Information Technology • Financial Services • Telehealth
Sell Empathy's support solutions to insurance, wealth, and financial institutions. Build and manage enterprise sales pipeline, negotiate multi-year contracts, engage C-level executives, collaborate with Product and Marketing, and represent the team at industry events. Target high six-figure ACV deals and drive revenue growth.
Top Skills:
GmailSalesforce
What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
Key Facts About Colorado Tech
- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
- Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
