Trademark Docketing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Docketing Team as a Trademark Docketing Specialist.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline driven-environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a detailed work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role can be based in our Chicago, New Jersey, Atlanta, or Denver office on an hybrid basis. Regular office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building.

Position Summary

The Trademark Docketing Specialist is responsible for handling the Trademarks Docketing for a multi-national law firm, working directly with IP/Trademark attorneys, foreign filing specialist(s) and administrative assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled.  This position will support all aspects of U.S. and foreign docketing, trademarks, copyrights, domain names and TTAB in order to accurately identify docketing deadlines for the benefit of our clients and the firm.

Key Responsibilities

• Responsible for quality control, daily maintenance and operation of the firm's docketing system

• Manages trademark dockets

• Reviews mail and specific relevant docket deadlines and inputs into docketing system

• Maintains and organizes client files and electronic databases

• Monitors the status of client files and tasks

• Research trademark databases for due diligence purposes

• Works with IP attorneys on various dedicated projects as required

• Performs administrative tasks for IP department

• Works overtime as needed

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation

• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks

• Ability to accept direction and constructive feedback

• Recognize confidential, sensitive, and proprietary information and maintain confidentiality

• Must maintain high level of workflow and quality controls in multi-office locations

• Must have extensive knowledge of U.S. and foreign patents and Trademarks and strong substantive knowledge of docketing requirements

• Should be flexible to work overtime as needed

Education & Prior Experience

• Bachelor's Degree or equivalent experience preferred

• Minimum 5-7 years of trademark docketing in a law firm or in-house required

• Prior experience in large firms preferred

• Strong substantive knowledge of docketing requirements required

• Strong technical knowledge to support docketing systems databases and prior experience with rules-based calendar systems such as Anaqua required

• Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT

Technology

• Proficiency in Windows-based software, and Microsoft Office Suite, including Word, PowerPoint, Excel, Adobe Acrobat and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$39.94 to $46.30 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.