Titles Admin

This is an onsite position located at: 8055 E Tufts Ave. Denver, CO 80237

SUMMARY

Titles Admin is responsible for supporting daily operational workflows associated with document intake, title pairing, scanning, sorting, and administrative processing activities. This role plays a key part in maintaining organized, accurate, and timely movement of files throughout the operation to support production efficiency, quality standards, and service-level expectations.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing repetitive administrative tasks in a fast-paced operational environment while maintaining accuracy and urgency

• Pull daily files and match with incoming titles.
• Order checks and pair them with the appropriate files for processing.
• Scan incoming documentation.
• Print and apply lender-funded labels and organize files into designated locations.
• Scan, assign, and organize title rejections for operational review and resolution.
• Support file organization, document tracking, and operational readiness across the department.
• Assist with file cleanup processes
• Maintain accurate documentation and proper handling of sensitive customer information.
• Identify workflow issues, missing documents, or mismatched information and escalate appropriately.
• Perform additional administrative and operational support duties as assigned.

• Previous administrative, operational support, document processing, or office coordination experience preferred.
• Strong attention to detail and ability to manage repetitive tasks with consistency and accuracy.
• Ability to prioritize multiple tasks and work efficiently in a deadline-driven environment.
• Comfortable working with physical and digital documentation.
• Basic proficiency with Microsoft Office, Outlook, scanners, and document management systems.
• Strong organizational and communication skills.
• Ability to work independently while supporting team operational goals.

• Reliable and highly dependable attendance and work habits.
• Strong sense of urgency and accountability.
• Ability to remain focused while handling repetitive administrative work.
• Process-oriented mindset with strong follow-through.
• Team-oriented attitude with willingness to support operational needs.
• Adaptable and comfortable in a fast-paced production environment.

• Education: High school diploma or equivalent required.
• Experience: Proven record of similar job experience is a plus.
• Language/Communication/Interpersonal: Attention to detail, accurate and timely deliverables.
• Analytical: Ability to read and correctly interpret Excel reports.
• Reasoning Ability: Excellent organization skills, ability to prioritize and work independently.
• Technology: Computer skills. Excel proficiency is a plus.
• Other: Ability to adapt in fast-paced business environment. Adherence to company’s policies, including but not limited to attendance and latency policy.

• Paid time off and paid holidays
• 401K Savings Plan
• Four health insurance plan options
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• Dental and Vision insurance
• Long-term Disability and Life insurance
• Access to building fitness center
• Free parking or covered parking options and transportation assistance
• Casual professional work environment
• Beautiful office located in the Denver Tech Center with mountain and skyline views 

• Fast-paced operational environment with high daily document volume.
• Frequent interaction with physical files, scanners, printers, and queue management systems.
• Role may require sitting, standing, lifting files, and repetitive administrative processing activities.
• A person working in this position can be expected to work with a computer workstation and/or laptop, phone, copier, and fax.

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