Temporary Part-Time Office Administrator

We are seeking a highly organized and proactive Temporary Part-Time Office Administrator (On-Site) to support our U.S. office operations. This role is critical in ensuring smooth day-to-day functioning of the office, coordinating events, and assisting with a variety of administrative tasks. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple responsibilities independently.
Key Responsibilities

• Events Coordination : Support planning, catering, logistics, and onsite coordination for team events and meetings
• Office Supplies, Snacks & Beverages : Manage inventory, ordering, and restocking
• Facilities & Property Support : Assist with building-related needs, maintenance coordination, safety & compliance coordination, and workspace organization
• Mail & Shipping Services : Handle incoming/outgoing mail, packages, and shipping requests
• Swag & Storage Management : Track, organize, and distribute company-branded items and promotional materials
• Administrative Assistance : Provide support with training registrations, travel arrangements, scheduling, and general admin tasks
• Visitor Management & Meeting Support : Welcome guests, set up meeting rooms, and ensure smooth visitor experiences
• Vendor Coordination : Liaise with vendors for services such as catering, office maintenance, and supplies
• Reception & Package Receipt : Serve as a point of contact for deliveries and reception duties

Qualifications

• Prior experience in office administration, facilities, or event coordination preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, or similar tools.
• Ability to work independently and manage priorities within a part-time schedule.

Nice to Have

• Experience with vendor management or budget tracking
• Basic knowledge of HR support, onboarding coordination, or travel booking tools
• Event planning experience for company or community events
• AI tools knowledge

Duration: 15 weeks (through December 31, 2025)
Schedule: 20 hours per week
US: Diversity Statement - Equal Employment Opportunity
It is Lansweeper's policy to provide equal employment opportunity to all applicants and employees. Lansweeper disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state, or federal laws.