Talent Acquisition Coordinator, NA

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

People & Culture Department

The People & Culture (P&C) Team at Vantage is lean, effective, well-respected, and growing, with the vision of designing and ensuring an exceptional employee experience from application to alumnus. The team is distinguished by its innovative and strategic approach, working in close partnership with business leaders to develop practical and business-minded solutions that keep the development and growth of our people at the center.  Each member of our P&C team plays a pivotal role on the team and in the business.  Trust, Agility, Respect, and Accountability are the Vantage core values—and we seek to live every value, every day, while thinking creatively to make Vantage the employer of choice and power our people.

Position Overview

This role can be based remotely in the United States or at any of our US locations: Denver, CO; Phoenix, AZ; Santa Clara, CA; Ashburn, VA; Port Washington, WI; or West Texas.

The Talent Acquisition Coordinator plays a critical role in the recruitment process within Vantage Data Centers. This role involves supporting the talent acquisition team by coordinating and managing various recruitment activities to ensure a smooth and efficient hiring process. The Talent Acquisition Coordinator is responsible for scheduling interviews, maintaining candidate records, communicating with applicants, and assisting with onboarding new hires. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. 

Essential Job Functions

Recruitment Support: 

• Partner with the Talent Acquisition Team to learn core processes. 

• Assist with the preparation and posting of job advertisements on various job boards and company websites. 

• Coordinate, schedule, and confirm phone, video, and in person interviews across multiple time zones utilizing Microsoft Teams between candidates and hiring managers.  

• Maintain and update the applicant tracking system (ATS) with candidate information and recruitment activities. 

• Conduct initial candidate screenings and provide feedback to recruiters and hiring managers. 

• Coordinate with TA Partners and hiring managers to support the recruiting lifecycle. 

• Responsible for recruitment lifecycle of summer internship program and providing weekly updates to Learning and Development. 

Candidate Management: 

• Operate as a champion of the Vantage brand during interactions with candidates and employees.  

• Communicate with candidates throughout the recruitment process, providing updates and answering inquiries. 

• Ensure all touch points within the recruiting process promote an excellent candidate experience and processes are moving swiftly without delays. 

• Manage candidate records and ensure all documentation is complete and accurate. 

Interview Coordination: 

• Schedule phone, video, and in-person interviews, ensuring all participants are informed and prepared. 

• Prepare interview materials and ensure interviewers have all necessary information. 

Collaboration: 

• Assist Manager, Total Rewards with Job Posting edits.  

• Work closely with the Talent Acquisition team to support recruitment strategies and initiatives. 

• Collaborate with hiring managers to understand their staffing needs and provide administrative support. 

• Partner with HR and other departments to ensure a seamless onboarding experience for new employees. 

Administrative Tasks: 

• Prepare and distribute recruitment reports and metrics to the Talent Acquisition team and senior management. 

• Maintain recruitment calendars, track key deadlines and milestones, and update team spreadsheets to track hiring activities in Excel. 

• Conduct third-party supplier risk and onboarding processes for Talent Acquisition vendors.

• Assist with special projects and other duties as assigned by the Talent Acquisition Manager. 

• Additional duties as assigned by Management 

Job Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field; or relevant experience. 

• Minimum of 3 years of experience in recruitment, human resources, or administrative support, preferably in the data center or technology industry. 

• Experience supporting Recruiting Team hiring across multiple geographies is preferred.  

• Strong organizational and time-management skills. 

• Executive presence, outstanding written and communication skills, and demonstrated attention to detail required. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). 

• Experience with applicant tracking systems (ATS), Workday and HRIS is preferred. 

• Ability to handle sensitive and confidential information with discretion. 

• Detail-oriented with the ability to manage multiple tasks and priorities. 

• Travel required is expected to be up to 5% but may increase over time as the business evolves. 

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• Salary Range: $70,000 - $80,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations) 

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

We’ll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon—we’re excited to find the right person and will keep the role open until we do!