Owns end-to-end accounts payable operations, including invoice processing, approvals, payment runs, reconciliations, close, controls, vendor management, and audit support. The role aligns AP coding with project economics, supports margin and cash forecasting, improves workflows and automation, tracks KPIs, and partners with project management, FP&A, procurement, and legal. It also leads AP teams and supports process integration across business units.
New Opportunity! Woven Health Collective is a healthcare marketing, strategy, and science communications company, dedicated to revolutionizing healthcare through innovative solutions and collaborative partnerships. Our unwavering commitment to empathy and collaboration ensures that both our team and clients experience a rewarding journey, where innovation not only advances healthcare but also enriches lives.
At Woven Health Collective, you will be empowered to bring your authentic self to work and unlock your full potential. Come join our growing team!
Job Summary
The Supervisor, Accounts Payable owns end-to-end accounts payable operations, supporting margin improvement and aligning vendor payments with project / client economics in an integrated digital / AI agency environment.
Job Responsibilities and Skills
- Own AP operations: invoice intake, coding, approvals, 3-way match, payment runs, month-end close
- Develop AP policies, SLAs, and controls for multi-business-unit, project-based revenue model
- Ensure vendor invoices map correctly to jobs / campaigns so margin and EBIT can be tracked
- Partner with project management and delivery studios on cost coding and vendor allocation
- Coordinate with account leaders and FP&A on cash forecasting and working capital optimization
- Lead design and improvement of AP workflows and tooling (including automation anddashboards)
- Manage vendor onboarding, master data, compliance documentation, and regulatory alignment
- Oversee AP subledger reconciliation, discrepancy resolution, and audit support
- Establish and track AP KPIs (cycle times, discounts, aging, disputes)
- Collaborate with procurement and legal on contracts for digital partners, freelancers, and tech vendors
- • Support integration activities, harmonizing AP processes and vendor structures
Minimum Qualifications
- Bachelor’s in accounting, Finance, or related field; CPA preferred
- 5–8+ years of progressive AP experience in agency, professional services, or project-based
- environment
- Proven track record managing AP teams and owning end-to-end processes, controls, and close
- Strong understanding of project / job costing and impact on margins and EBIT
- Proficiency with ERP / AP systems and advanced Excel; experience with automation tools
- preferred
- Familiarity with healthcare / regulated industry compliance preferred
Disclaimer
Woven Health Collective provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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