Alma is a K-12 Student Information System that empowers educators to work more effectively through time savings, data insights, and community connection between home and school.
We are looking for a State Reporting and Compliance Manager who is energized by a mission-driven environment, isn’t afraid to get into the weeds, has a continuous improvement mindset, and can make complex processes feel simple. The ideal candidate will have familiarity with K-12 data structures and data exchange, particularly in the context of state compliance reporting.
Responsibilities
STATE REPORTING DATA COMPLIANCE (~75% of role today; 50% long-term)
- Interpret state documentation to align compliance requirements with SIS data and identify new data collection needs.
- Engage with state education agencies to clarify requirements and ensure accurate implementation.
- Maintain detailed state-specific data dictionaries, including data types, validation rules, calculations, and error codes.
- Data architecture: identify opportunities for cross-state data structure reuse to enhance Alma’s core model.
- Create clear, user-friendly documentation and error messaging for Local Education Agencies (LEAs).
- Lead end-to-end reporting cycles: gather requirements, support builds, test, release, and train LEAs.
- Collaborate across Alma teams (Product, Engineering, Customer Success, Sales) and with school/district contacts to provide compliance guidance.
- Host support office hours, respond to support inquiries, and troubleshoot data/reporting issues directly.
TEAM MANAGER AND LEAD (~25% of role today; 50% long-term)
- Hire, train, and manage a small, effective team
- Develop and refine scalable processes and tools (including AI-assisted workflows) to streamline reporting operations.
- Coach and train analysts on organizing findings, managing priorities, and meeting deadlines.
- Identify system and communication improvements to boost data quality and team efficiency.
- Lead knowledge management: author SOPs for internal and external users on data structure and compliance protocols.
- Drive alignment on timelines, progress, and reporting deadlines across internal and external stakeholders.
Qualities / Experiences We Are Looking For
Note: We know from experience and past hires that the best person for this role will likely not check every single box listed here. We encourage you to apply, even if you don't believe you meet all of the qualifications described.
- Proven experience leading small teams.
- Deep expertise in state and federal K–12 compliance reporting (especially for: CA/CALPADS, PA/PIMS, IL/ISBE, OH/EMIS, IN/DEX, NH/iNHDEX, CO/Colorado Data Pipeline, CRDC).
- Strong organizational and multitasking skills in fast-paced environments.
- Excellent communication skills with the ability to explain complex requirements clearly and collaboratively.
- Familiarity with SIS platforms and common data query methods.
- Facility with spreadsheets and word processing software such MS Excel and Word or Google Sheets and Docs
Bonus Qualifications
- Experience using AI tools (especially Retrieval-Augmented Generation) for document/data analysis.
- Familiarity with standards like Ed-Fi, SIF, and OneRoster.
- Prior experience as a district or state-level education data administrator.
- Experience with APIs, JSON, ETL processes, and tools like Postman.
Who We Are:
Alma is a cloud-based student information system (SIS) that serves K-12 administrators, teachers, parents, and students. Our Product team is small and mission-driven. We serve schools and districts across the US and internationally, and aim to improve education by empowering the greatest learning resource that students have at school: educators.
As individuals, we take ownership over our roles and responsibilities. As a team, our solutions have both an educational & societal impact, and we take that very seriously. We are nimble, fast-paced, evolving, and determined to make a difference.
The students, parents, and educators Alma serves come from every walk of life: they attend public, private, and charter schools in cities, suburbs, and rural areas. Our users include English language learners, people with disabilities, gender minorities, families experiencing housing instability, and students who will be the first in their family to go to college.
It is fundamental to Alma’s mission that we continue to build a team with a diversity of lived experiences and perspectives, so that we can better anticipate and serve the needs of all students. To that end, we hire for culture add over culture fit, and strive to create an environment where all team members’ voices are heard and welcomed. We are committed to maintaining a workplace where people can be themselves each day.
All Alma team members receive health benefits, a retirement account, significant paid time off and paid holidays, and a competitive base salary.
For candidates not based in the Portland Metro Area this is a remote position. For candidates in the Portland Metro Area hybrid is preferred.A Note to Applicants:
Alma Technologies is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.
Salary
Salary range is $75,000-$110,000.
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