Staff Associate, Employee Learning & Development

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$44,187.00

Maximum Hiring Annual Salary:

$47,722.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.The primary purpose of this position is to support the successful delivery of employee learning, professional development, and compliance initiatives by providing administrative, operational, and customer service support to the Employee Learning & Development (ELD) team. This role helps ensure employees have access to meaningful development opportunities, supports the coordination of College-wide programs and events, maintains operational efficiency and data integrity, and contributes to a positive employee experience that supports institutional effectiveness and student success.

Employee Learning and Development Support

• Serve as a first point of contact for Employee Learning & Development and provide responsive support to employees and stakeholders.
• Assist with the planning, coordination, communication, and logistics of professional development programs, trainings, workshops, and College-wide events.
• Support employee professional development and travel funding processes by providing guidance related to policies, procedures, and required documentation.
• Coordinate with departments, vendors, and stakeholders to support the successful delivery of training and development activities.
• Maintain training-related systems, materials, calendars, websites, and administrative processes, including registration and tracking activities.
• Identify opportunities to improve operational efficiency and streamline departmental processes.

Customer Service and Administrative Operations

• Provide professional customer service and respond to departmental inquiries, requests for information, and operational needs.
• Utilize Workday and other systems to create reports, compile information, and support data integrity and reporting efforts.
• Coordinate scheduling, meetings, room reservations, and operational logistics for trainings, events, and departmental activities.
• Prepare and process forms, correspondence, work orders, and departmental communications as needed.
• Support day-to-day office operations, including departmental email, mail processing, and administrative coordination.

Budget and Financial Support

• Support departmental budgeting and financial operations, including accounts payable, invoice processing, expenditure tracking, and purchasing activities.
• Assist with annual budget preparation by reviewing expenditures, budget codes, and supporting budget entry processes.
• Monitor expenditures for accuracy and compliance with College financial procedures and provide recommendations regarding account status and expenses.
• Generate monthly account reports and maintain financial documentation to support departmental operations.

Special Projects and Departmental Support

• Assist the Program Director and Chief Human Resources Officer with Employee Services initiatives, departmental priorities, and special projects as needed.
• Support cross-functional efforts and perform related duties that contribute to departmental and institutional goals.

Records Management and Data Maintenance

• Maintain accurate electronic and physical records in accordance with departmental standards and record retention requirements.
• Support file maintenance, archival processes, data entry, and reporting to ensure accurate and accessible records.
• Assist with the organization and maintenance of departmental data and documentation.

Other Duties as Assigned

Minimum Qualifications:

• Associate's Degree in Business Administration or another related field; plus, three years of related work experience or an equivalent combination of education and/or work experience.
• Demonstrate professionalism and sound judgment in all interactions.
• Provide exceptional customer service with a positive, responsive, and service-oriented approach.
• Communicate effectively through strong verbal and written communication skills.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Strong attention to detail and accuracy.
• Effectively manage multiple priorities, remain organized, and stay on task in a fast-paced environment.
• Work collaboratively as a team player with flexibility, cooperation, and a willingness to support others.
• Coordinate projects, trainings, and events from planning through completion.
• Adapt to changing priorities and work effectively in an environment with frequent interruptions.
• Demonstrate initiative, self-motivation, and the ability to work independently when needed.
• Learn and apply new software applications and systems efficiently.
• Intermediate experience working in a customer service-oriented environment that demonstrates the knowledge, skills, and abilities required for the position.
• Intermediate-level experience providing administrative support.
• Intermediate working knowledge of Google Workspace applications, including Calendar, Gmail, Drive, Docs, and Sheets.
• Intermediate working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience in creating, organizing, and maintaining files and records.
• Intermediate working knowledge of Smartsheet.
• Experience supporting budgets, tracking expenditures, or monitoring financial processes.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume

Preferred Qualifications:

• Excellent verbal and written communication skills.
• Ability to build and maintain positive working relationships with internal and external customers, stakeholders, and vendors.
• Ability to navigate challenging customer interactions with patience, professionalism, and a solution-oriented mindset.
• Initiative, self-motivation, and the ability to work independently.
• Positive attitude and strong work ethic.
• Strong organizational and time-management skills.
• Critical thinking, problem-solving, and analytical thinking.
• Adaptability and flexibility in changing environments.
• Ability to learn new systems and technologies quickly.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.