Administer federal, state and local payroll taxes: prepare and reconcile tax returns and W-2s/W-2Cs, research audits and inquiries, ensure payroll tax liabilities post correctly to GL, implement process and SOX controls, and coordinate with tax filing vendors.
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Position Purpose:This position is responsible for the adiministration of federal, state, local, employee and employer payroll taxes, including research, analysis, data set-up, reconciliations, and preperation of tax documents/returns in a timely and accurate manner.
Key Responsibilities:
- Prepares and reconciles tax returns and other payroll tax documents. Balances weekly, quarterly, and annual interface files used to report employee/employer wages and taxes to federal, state and local jurisdictions. Also balances W-2s and prepares W-2Cs as needed.
- Reviews audit reports, conducts analysis, and handles inquiries related to taxable wages and taxes. Incumbent will be responsible for complete problem resolution including workflow analysis and implementing process changes to enusre proper controls are established and compliance with SOX requirements.
- Conducts fact finding, as necessary, in support of tax and accounting-related projects to enusres that liabilities, expenses and payments for payroll taxes are properly posted to G/L, and new earnings codes are taxed/reported properly.
- Works closely with tax filing vendor to ensure tasks are done in a timely and accurate manner: 1) taxes filed/remitted, 2) inquiries/audits from federal/state/local jurisdictions researched/resolved, 3) new/changing requirements communicated and implemented, 4) invoices balanced and paid/disputed.
Direct Manager/Direct Reports:
- Typically reports to Payroll Supervisor
- No direct responsibility for supervising others.
Travel Requirements:
- Typically requires overnight travel less than 10% of the time.
Physical Requirements:
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
Working Conditions:
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Minimum Qualifications:
- Must be eighteen years of age or older.
- Must be legally permitted to work in the United States.
Preferred Qualifications:
- Knowlededge of ADP tax filing systems
- Knowledge of JAT software
Minimum Education:
- The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.
Preferred Education:
- No additional education
Minimum Years of Work Experience:
- 5
Preferred Years of Work Experience:
- No additional years of experience
Minimum Leadership Experience:
- None
Preferred Leadership Experience:
- None
Certifications:
- None
Competencies:
- Payroll tax filing and reconciliation experience required
- Strong analytical skills requiring procees and data analysis
- Strong quantitative skills utilizing statistics and complex formulas
- Strong computer skills (I.e. Xcel, Access, Word, mainframe applications)
- Strong oral and written communication skills
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