Sr. Executive Assistant

WEKA is transforming how organizations build, run, and scale AI and accelerated compute workflows with NeuralMesh™, our intelligent, adaptive mesh storage system. Purpose-built for AI, NeuralMesh becomes faster, stronger, and more efficient as workloads scale, maximizing GPU utilization, accelerating time to first token, and lowering the cost of innovation. A growth-stage company, backed by world-class venture capital investors and AI infrastructure leaders, WEKA has earned over 140 patents and is trusted by more than 30% of global Fortune 50 enterprises, as well as leading hyperscalers, AI clouds and agentic AI innovators. We are customer-obsessed and work accountably, boldly, and collaboratively to support their success. If this sounds like the kind of team you're looking for, join us!

About The Role

We are seeking a highly organized and proactive Senior Executive Assistant to help support two C-Suite Executives.  This role demands a meticulous attention to detail, a high level of professionalism, and the ability to manage multiple tasks efficiently in a dynamic, fast-paced environment. The ideal candidate will be a problem solver who is adept at prioritizing tasks and managing communications across the organization.

Responsibilities Include

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Act as the point of contact between the executives and internal/external clients.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• Handle incoming emails, calls, and other forms of correspondence.
• Take minutes during meetings and follow up on action points.
• Conduct research and prepare presentations or reports as assigned.
• Provide strategic input on executive level project management and follow up with team members where required.
• Manage the operational cadence of the organization to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
• Take ownership of small projects as they come up for example, crafting team communications, creating slides for all hands, managing overall budget and plan events for the team within the budget requirements
• Handle administrative functions for the executives leadership team on an “as needed” basis with items such as internal events, corporate meetings or special events.
• Provide general administrative support.

Desired Qualifications

• You have 8-10 years experience in a C-Suite executive administrative support role. Support in Sales, Go To Market and Product roles is preferred.
• In-depth understanding of Gmail and the entire MS Office suite.
• Proven proficiency in leveraging AI-driven productivity tools on a daily basis to automate complex administrative workflows and optimize executive-level processes.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Lead with empathy, and value discretion and confidentiality.

Concerned you don’t meet every qualification? Don’t let it stop you from applying!

WEKA is committed to building a diverse, inclusive, and authentic workplace. If you are excited about this position but don’t meet every qualification in the job description, we encourage you to apply anyway – you may just be the right candidate for this or other positions at WEKA.

WEKA is an equal opportunity employer that prohibits discrimination and harassment of any kind. We provide equal opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.