Sr. Executive Assistant, Legal

The Executive Assistant to the Chief Legal Officer and Corporate Secretary provides high-level administrative and organizational support to ensure the efficiency and effectiveness of the Chief Legal Officer (CLO) and the departments under her leadership, including Legal and Compliance, Government Affairs, ESG (Environmental, Social, and Governance), Human Resources, and the Office of the Corporate Secretary. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the CLO, coordinating complex schedules, supporting Board and Committee activities, and managing logistics for internal and external meetings. In addition, the role contributes to team engagement and assists with office operations during in-person gatherings, helping foster a professional, collaborative, and inclusive workplace culture.

• Manage the CLO’s calendar, including scheduling and rescheduling high-level meetings with executives, external stakeholders, and cross-functional teams, as well as coordinating recurring working sessions to support ongoing initiatives.
• Partner with other Executive Assistants to coordinate availability for large, multi-stakeholder meetings.
• Anticipate scheduling needs and adjust calendars proactively to accommodate shifting priorities.
• Coordinate travel arrangements for the CLO, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Arrange business dinners and external engagements as required.
• Prepare, submit, and reconcile expense reports on behalf of the CLO.
• Provide scheduling and administrative support to members of the Legal, Compliance, Government Affairs, ESG, and Human Resources teams, as well as the Office of the Corporate Secretary.
• Maintain confidentiality and professionalism in handling sensitive legal, personnel, and governance matters.
• Support cross-functional initiatives by tracking deliverables, coordinating inputs, and ensuring timely follow-up across departments.
• Partner with Human Resources leadership to assist with employee engagement activities, leadership meetings, and communications logistics.
• Handle sensitive and confidential information with discretion, ensuring alignment with HR policies, governance standards, and corporate values.
• Support special HR projects and initiatives as assigned by the CLO.
• Partner with HR teams to prepare communications, dashboards, and status reports for leadership and the Board.

• Plan and execute in-person team meetings and offsites by identifying dates, venues, and accommodations, and negotiating hotel or event contracts as necessary.
• Oversee logistics for team gatherings, including catering, meeting space setup, and audiovisual support, ensuring all sessions run smoothly and remain on schedule.
• Coordinate team-building activities and organize thoughtful touches, such as gifts or social events, to enhance engagement and strengthen team culture.
• Support ESG- and HR-related events or initiatives, including employee engagement sessions, community service activities, and sustainability-related events.

• Collaborate with the Office of the Corporate Secretary to prepare for Board of Directors and Committee meetings, including developing materials calendars, tracking deliverables, and issuing reminders of deadlines.
• Provide onsite support during Board meetings, partnering with Executive Assistants and office managers to ensure seamless execution.
• Assist with preparation and distribution of Board and Committee materials, maintaining confidentiality and accuracy at all times.
• Serve as the lead coordinator for all in-person Board and Committee meetings, managing end-to-end logistics and directing a support team of Executive Assistants to ensure seamless execution.
• Schedule annual and off-cycle Committee and full Board meetings, including sending calendar holds, distributing formal invitations, and ensuring virtual participation links are included.
• Coordinate travel, hotel room blocks, and transportation for Directors, including submission of rooming lists and management of accommodations.
• Partner with internal stakeholders and building management to prepare meeting spaces, including facilities, technology, and audiovisual readiness.
• Oversee onsite event execution: catering, menu selection, service timing, and maintaining a polished, professional environment throughout the day.
• Coordinate and confirm restaurant reservations for Board dinners, Executive Leadership Team dinners, and related social events.
• Serve as the primary liaison between the Board of Directors (and their Executive Assistants) and the Office of the Corporate Secretary for all scheduling, meeting, and logistical needs.
• Maintain the Board and Committee materials calendar, tracking deadlines, deliverables, and preparatory meetings for presenters.
• Review attendee lists and agendas to ensure accuracy prior to circulation and update calendar invites as needed.
• Confirm addresses and assist in coordinating shipment of physical materials, books, and binders to Board Directors and their Executive Assistants.
• Prepare and update the run of show, review timelines with supporting Executive Assistants, and confirm logistics alignment with meeting agendas.
• Print and organize final materials, including menus, signage, reserved seating, and Director/Executive Assistant packets.

• Provide in-person support during high-level meetings held in the New York office, such as Executive Leadership or earnings-related events, by assisting with catering, hospitality, and ensuring the environment is professional and welcoming.
• Provide general support for office operations, including printing, supply coordination, and guest assistance (e.g., Wi-Fi access, workspace setup).
• Assist with maintaining comfortable and functional meeting spaces, including audiovisual needs, refreshments, and supplies.
• Run local errands when necessary to support meetings or visiting guests.

Required Qualifications

• Bachelor’s degree
• Minimum of 10 years of experience overall, with a percentage of that experience spent managing executive(s) in the C-suite.
• Expert-level competency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Excel and Teams, along with a high comfort level with other virtual meeting tools, such as Zoom, is required.

Salary range shown is a guideline. Individual compensation packages can vary based on factors unique to each candidate, such as skill set, experience, and qualifications.