Sr. AP Specialist

Vertafore is a leading technology company whose innovative software solutions are advancing the insurance industry. Our suite of products provides solutions to our customers that help them better manage their business, boost their productivity and efficiencies, and lower costs while strengthening relationships.
Our mission is to move InsurTech forward by putting people at the heart of the industry. We are leading the way with product innovation, technology partnerships, and focusing on customer success.
Our fast-paced and collaborative environment inspires us to create, think, and challenge each other in ways that make our solutions and our teams better.
We are headquartered in Denver, Colorado, with offices across the U.S., Canada, and India.
Come join our exciting team! We are seeking a detail-oriented and experienced Senior Accounts Payable Specialist. This key member of our finance team will manage and improve upon our invoice upload, coding, and payment process. This process requires continual maintenance on a strict timeline, which ensures timely payments to our vendors. The candidate must be skilled in Microsoft Excel, be highly organized, have strong written and verbal communication, have demonstrated ability to follow up with people of all levels in the organization, meet deadlines, and have a deep understanding of AP best practices.
This position will own the Accounts Payable email inbox and be responsible for the incoming and outgoing Accounts Payable Department correspondence. In addition, this position is accountable for accurate and efficient data entry and document filing, as well as timely and professional responses to internal and external customer inquiries.
The Senior Accounts Payable Specialist will continue to improve and expand Accounts Payable's on-going paperless initiative. They will work with vendors to receive invoices electronically.
They will work closely with our Procurement team to ensure invoices are matched to the correct purchase orders. This position will require critical thinking, research, and analysis to resolve invoice discrepancies associated with Purchase Order matching and invoice coding based on the chart of accounts. The Senior Accounts Payable Specialist must also research vendor activity to respond to recurring, ad hoc, and audit requests.
This role goes beyond transactional processing and plays a critical role in month-end close activities, financial reporting, and internal controls. The ideal candidate brings a team-centered, process-improvement mindset to support the organization's financial accuracy and vendor accounting and payment reliability.
Core Requirements and Responsibilities:

• Review vendor invoices for appropriate documentation and validity prior to payment

• Utilize our OCR software to input invoices into the accounting system and then review uploads to ensure accurate data and general ledger account, cost center, and purchase order assignment

• Collaborate with other Vertafore departments to follow-up on vendor invoice issues and discrepancies

• Maintain Accounts Payable inbox

• Reconcile vendor statements and resolve aged payables, debit balances, and unapplied payments

• Monitor aging reports and ensure timely and accurate processing of payments

• Assist with month-end and year-end close activities, including accruals and reporting, monthly reconciliation of the Trade AP account to the GL, employee expense reimbursements, and corporate credit card reconciliations

• Run weekly analytics to identify potential missing invoices

• Support internal and external audits by providing necessary documentation and explanations

• Monitor and ensure compliance with internal financial controls and company policies

• Provide information for audit requests

• Assist with other projects and ad hoc requests as needed

Knowledge, Skills and Abilities:

• Ability to interact with customers, employees, and vendors in a professional manner

• Proven ability to establish and maintain effective working relationships.

• Ability to work as an active participant in a team environment

• Knowledge and skill using computerized word processing, spreadsheet, and other database software

• Organizational skills to accomplish a variety of concurrent tasks on a day-to-day basis and make appropriate decisions in performing duties independently to meet the needs and goals of the department

• Ability to work effectively in a fast-paced with cross-functional teams

• Fast turnaround of information and requested reports, teamwork, productivity and capacity expansion

• Experience with data entry into an ERP system required

• Ability to work independently and manage time effectively

• Excellent written and verbal communication skills

• Detail oriented and highly organized to provide accurate processing

• Strong analytical and creative problem-solving skills

Qualifications:

• 5+ years of AP experience

• High volume AP invoice processing experience (approximately 1,000 invoices a month across the organization)

• Proficient with Microsoft Office Suite (Excel, Word, Outlook)

• NetSuite/Oracle experience preferred

• Solid understanding of accounts payable and US GAAP principles

Additional Requirements and Details:

• Hybrid work arrangement

• Occasional lifting and/or moving up to 10 pounds.

• Frequent repetitive hand and arm movements required to operate a computer.

• Specific vision abilities required by this job include close vision (working on a computer, etc.).

• Frequent sitting and/or standing.

THE VERTAFORE STORY
Over the past 50 years, Vertafore has advanced the entire insurance distribution channel with the best software solutions in the industry. Today, we're proud to say hundreds of thousands of Vertafore users rely on our solutions to write business faster, reduce costs, and fuel growth by increasing collaboration and streamlining processes. Vertafore leads the industry with secure, cloud-based mobile products that provide superior reporting and analytics, delivering actionable insight- right when customers need it most. We partner with other leading technology companies to deliver comprehensive solutions to improve the way our customers do business and serve their customers.
The Vertafore Way
Insurance is about relationships, and technology should make those relationships stronger. That's why, at Vertafore, it's our mission to transform the way the industry operates by putting people at the heart of insurance technology. By focusing on our customers, becoming better every day, and delivering results you can see, we provide the level of trust and security that insurance is all about.• Bias to Action: We're united by an innate drive to take action and make a difference in the technology and insurance spaces.• Win Together: We work together as one team, showing empathy and respect along the way.• Show Up Curious: We work to challenge one another to push boundaries and think beyond the box.• Say It, Do It: We honor every one of our commitments because integrity is important to us.• Customer Success is Our Success: We cultivate authentic relationships and follow up by actively listening to their needs.• We Love Insurance: We appreciate the impact insurance has on the world.
Is this role not an exact fit for you? Keep an eye on our Careers Page for other positions!
Vertafore is a drug free workplace and conducts preemployment drug and background screenings .
The selected candidate must be legally authorized to work in the United States.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Vertafore strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
We do not accept resumes from agencies, headhunters, or other suppliers who have not signed a formal agreement with us.
Vertafore is a Flexible First working environment which allows team members to work from home as often as you'd like, while using our offices as a place for collaboration, community, and teambuilding. There are times you may be asked to come into an office and/or travel for specific meetings for a specific business purpose and this varies by job responsibilities.
Why Vertafore is the place for you: *Canada Only

• The opportunity to work in a space where modern technology meets a stable and vital industry
• Medical, vision & dental plans
• Life, AD&D
• Short Term and Long Term Disability
• Pension Plan & Employer Match
• Maternity, Paternity and Parental Leave
• Employee and Family Assistance Program (EFAP)
• Education Assistance
• Additional programs - Employee Referral and Internal Recognition

Why Vertafore is the place for you: *US Only

• The opportunity to work in a space where modern technology meets a stable and vital industry
• We have a Flexible First work environment! Our North America team members use our offices for collaboration, community and team-building, with members asked to sometimes come into an office and/or travel depending on job responsibilities. Other times, our teams work from home or a similar environment.
• Medical, vision & dental plans
  • PPO & high-deductible options
• Health Savings Account & Flexible Spending Accounts Options:
  • Health Care FSA
  • Dental & Vision FSA
  • Dependent Care FSA
  • Commuter FSA
• Life, AD&D (Basic & Supplemental), and Disability
• 401(k) Retirement Savings Plain & Employer Match
• Supplemental Plans - Pet insurance, Hospital Indemnity, and Accident Insurance
• Parental Leave & Adoption Assistance
• Employee Assistance Program (EAP)
• Education & Legal Assistance
• Additional programs - Tuition Reimbursement, Employee Referral, Internal Recognition, and Wellness
• Commuter Benefits (Denver)

The selected candidate must be legally authorized to work in the United States.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Vertafore strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
The Professional Services (PS) and Customer Success (CX) bonus plans are a quarterly monetary bonus plan based upon individual and practice performance against specific business metrics. Eligibility is determined by several factors including: start date, good standing in the company, and actives status at time of payout.
The Vertafore Incentive Plan (VIP) is an annual monetary bonus for eligible employees based on both individual and company performance. Eligibility is determined by several factors including: start date, good standing in the company, and actives status at time of payout.
Commission plans are tailored to each sales role but common components include quota, MBO's and ABPMs. Salespeople receive their formal compensation plan within 30 days of hire.
Vertafore is a drug free workplace and conducts preemployment drug and background screenings.
We do not accept resumes from agencies, headhunters or other suppliers who have not signed a formal agreement with us.
We want to make sure our recruiting process is accessible for everyone. if you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected]
Just a note, this contact information is for accommodation requests only.