Senior Workplace Coordinator

Who We Are:

SmithRx is a rapidly growing, venture-backed Health-Tech company.  Our mission is to disrupt the expensive and inefficient Pharmacy Benefit Management (PBM) sector by building a next-generation drug acquisition platform driven by cutting edge technology, innovative cost saving tools, and best-in-class customer service.  With hundreds of thousands of members onboarded since 2016, SmithRx has a solution that is resonating with clients all across the country.

We pride ourselves for our mission-driven and collaborative culture that inspires our employees to do their best work. We believe that the U.S healthcare system is in need of transformation, and we come to work each day dedicated to making that change a reality. At our core, we are guided by our company values:

• Integrity: Our purpose guides our actions and gives us confidence in the path ahead. With unwavering honesty and dependability, we embrace the pressure of challenging the old and exemplify ethical leadership to create the new.
• Courage: We face continuous challenges with grit and resilience. We embrace the discomfort of the unknown by balancing autonomy with empathy, and ownership with vulnerability. We boldly challenge the status quo to keep moving forward—always.
• Together: The success of SmithRx reflects the strength of our partnerships and the commitment of our team. Our shared values bind us together and make us one. When one falls, we all fall; when one rises, we all rise.

What you will do:

• Keep the SF office running with respect to the day to day operations, vendor relationships and associated services, employee health & safety compliance, and facility maintenance all while creating a clean, polished, and positive environment for all to enjoy
• Maintain office supplies and all ordering procedures
• Manage and order for food delivery to the office as needed
• Manage SF local parking policy 
• Oversee office use and desk rotations as necessary for staff changes or out of town visitors
• Work with vendors to ensure cleanliness of the office and the quality of the office furniture
• Take initiative in solving day-to-day problems that may arise
• Support team mail and packaging assistance including accepting deliveries of small packages - triage, distribute, keeping it all organized
• Manage inventory and order all office, kitchen and PPE supplies while tracking spend and working within the office budget
• Keep the office tidy, clean, organized and looking polished each and every hour of the day 
• Create a wonderful workplace experience and environment for employees, visitors, recruits, customers and vendors alike
• Produce thoughtful and inclusive office experiences and events through collaboration with other location Office Managers and Executive Assistant 
• Assist with slack/email communications to drive connection
• This role will report directly to the CEO’s Executive Assistant and work closely with the CHRO

What you will bring to SmithRx:

• 3+ years years of experience working in facilities, workplace operations, office administration, or hospitality fields
• Proficiency with G-Suite Products or the ability to learn software quickly
• Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
• Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
• Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and be receptive to feedback
• Genuine passion for supporting others
• Capability to anticipate others' needs and act with patience, kindness, and firmness
• Ability to act on your feet, solving problems quickly and quietly 
• People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.
• Experience creating a positive “workplace” environment for remote workers is a plus!

What SmithRx Offers You: 

• Highly competitive wellness benefits including Medical, Pharmacy, Dental, Vision, and Life Insurance and AD&D Insurance
• Flexible Spending Benefits 
• 401(k) Retirement Savings Program 
• Short-term and long-term disability
• Discretionary Paid Time Off 
• Paid Company Holidays
• Wellness Benefits
• Commuter Benefits 
• Paid Parental Leave benefits
• Employee Assistance Program (EAP)
• Well-stocked kitchen in office locations
• Professional development and training opportunities