Senior Payroll Administrator

About Kindsight: 

Kindsight builds technology that helps fundraisers make a difference. For decades, Kindsight has supported the education, healthcare, and nonprofit sectors with fundraising tools and the largest charitable giving database on the market. And as the giving sector evolves, so does Kindsight. As the leader in fundraising intelligence, Kindsight leverages real-time data and AI to help thousands of organizations around the world identify, manage, and engage with donors - at any scale. With purpose-built CRMs that corral all of that donor information and campaign tracking into one place, donor prospect research tools that offer proactive insights and real-time donor intel, and generative AI that creates personalized, meaningful content drafts at scale, Kindsight’s product suite is truly changing the game for donor fundraising.
Position Summary:

The Payroll Administrator will manage end-to-end payroll processing for employees across Canada and the United States using ADP, ensuring compliance with federal, state, and provincial payroll regulations.

This role is responsible for maintaining accurate payroll operations across multiple jurisdictions and supporting payroll-related benefits administration, including U.S. 401(k) plans and Canadian RRSP / Group RRSP programs. The position will work closely with Finance and People Operations to ensure payroll accuracy, compliance, and timely reporting.

What you’ll do:

Payroll Processing

• Process semi-monthly payroll cycles for ~ 300 Canadian and U.S. employees.
• Administer payroll through ADP
• Manage salary, bonuses, commissions, and payroll adjustments
• Support onboarding, terminations and role changes within ADP
• Ensure proper handling of cross-border payroll differences
• Ability to manage sensitive employee and compensation information with a high degree of confidentiality.
• Act as main point of contact for all payroll related inquiries
• Collaborate with Finance and People team on various payroll projects

Compliance

Ensure compliance with:

United States

• IRS payroll tax compliance
• Multi-state payroll requirements
• 401K audits
• W-2 review and year-end reporting

Canada

• CRA payroll requirements
• CPP, EI, and income tax deductions
• T4 review and year-end reporting
• T2200 preparation
• WSIB filings for all provinces

Retirement & Benefits Administration

Administer payroll-related retirement and benefit deductions including:

United States

• 401(k) payroll deductions
• Employer match contributions
• Coordination with plan administrators
• Contribution limits and compliance monitoring

Canada

• Group RRSP deductions
• Employer contributions where applicable
• Contribution remittance to plan providers
• Coordination with benefits administrators

Reconciliation & Reporting

• Support payroll-related accounting entries and coordination with Finance during month-end close.
• Ensure payroll deductions align with benefits provider reports
• Produce payroll reporting for Finance and People Ops

What we’re looking for: 

• 5+ years payroll administration experience
• Experience processing both Canadian and U.S. payroll
• Hands-on experience with ADP payroll systems
• Strong understanding of:
• Provincial payroll requirements
• State payroll tax rules
• Multi-state payroll processing

Nice to have

• Experience administering 401(k) plans
• Experience administering Group RRSP programs
• Experience managing year-end payroll processes (T4 and W-2)

Compensation Range: $90,000-$115,000 OTE annually, based on experience, market benchmarks and role complexity. We aim to offer fair, competitive pay that reflects your skills and the market.

This advertised position is for an existing vacancy at Kindsight. At Kindsight, we’re proud to be a place where everyone belongs and has an equal opportunity to contribute, thrive and grow. We hire based on skills, potential, and impact, and we believe our differences fuel innovation. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. We’re building a workplace where everyone has the opportunity to do meaningful work and make a difference.

We leverage artificial intelligence (AI) tools to support certain aspects of our recruitment process. These tools may help with resume screening, drafting job descriptions, creating interview questions and occasionally identifying potential candidates. All hiring decisions are made by our people, not AI. Our intent is to use AI thoughtfully to streamline administrative tasks, improve the candidate experience and support fair, unbiased hiring practices consistent with industry standards.