Senior Executive Assistant

Senior Executive Assistant 

Circana is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition. 

For our colleagues, we focus on the moments that matter. From meaningful work and impact to continuous improvement, we challenge ourselves to grow both professionally and personally. You’ll feel a true sense of connection and purpose in your work and will craft the direction of your career in a highly personalized way. No matter the department you join, you’ll find yourself constantly growing and developing the skills of the future to deliver client growth. We believe in the undeniable strength that diverse people, culture, thought and skill bring to our business, our clients, our people and our communities. We are committed to nurturing a dynamic culture that embraces and celebrates openness, collaboration, creativity, equity, inclusivity and growth for all. 

What will I be doing?  

Deliver exceptional support to the President of Global Solutions on all administrative matters including scheduling meetings, handling calendars, submitting expenses, scheduling travel, team meeting content and coordination, plus any other miscellaneous requests or issues that arise. 

Job Responsibilities 

• Develop and maintain a rapport with senior executives and stakeholders through strong lines of communication. 

• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times. 

• Assist with various tasks, including, but not limited to maintaining distribution lists and the Solutions Team calendar. 

• Cross functional training /meeting coordination. 

• Manage complex calendar and schedule management across global time zones for Division President. 

• Coordinate travel arrangements, including air, ground transportation, and accommodations. 

• Plan meetings (physical or virtual), taking and transcribing minutes, following up on action items/deliverables, planning events, arranging travel, and accommodation. 

• Maintain and refine processes that support the organization. 

• Prepare materials via PowerPoint for monthly Global Town Halls; Includes gathering potential topics and lining up speakers (in partnership with President and or /team leaders) 

Requirements 

• 10+ years of progressive administrative experience, with at least 5+ years of experience providing C-Level administrative support. 

• Superb level of professionalism, business acumen, and maturity. 

• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail. 

• High proficiency in MS Office and auxiliary platforms, e.g., MS Teams. 

• Strong project and task management skills. 

• Ability to multitask and adjust in a fast-paced environment. 

• Experience in scheduling assistance and calendar management. 

• Ability to adjust working schedule as needed to support meetings before and after office hours. 

• Work with other EAs to align calendars for ELT and Board meetings 

• Experience with Concur a plus. 

Circana Behaviors

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location: This position can be located in the following area(s): Remote, US with travel as needed (estimate 1x per quarter to Circana US Offices). 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.  

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice. Your current employer will not be contacted without your permission.  

You can apply for this role through the Circana careers website or Intranet site for internal candidates. This role is subject to AI-assisted screening. Circana uses artificial intelligence (AI) to assess resumes for alignment with job requirements by helping locate details in resumes that relate to the job description. 

This position is expected to remain open for approximately 30 days and may close earlier if sufficient qualified candidates are identified.