Senior Executive Assistant

Tract Capital adopts a unique approach to digital infrastructure investment. Leveraging experience and strategic insights honed over three decades of creating successful companies in the space, we excel in nurturing and advancing leading-edge digital infrastructure enterprises. Our team of specialized experts are united by a singular purpose: to support the growth of digital infrastructure. Tract Capital goes beyond simple investment by acting as a strategic partner and catalyst for innovation within the sector. We ensure our engagements not only generate strong financial results but also develop essential digital infrastructure to meet growing demands.

Position Overview:

The Senior Executive Assistant serves as a trusted partner to C-Suite leadership, providing proactive administrative and operational support that helps executives stay focused on the organization’s highest priorities.

The ideal candidate is highly organized, detail-oriented, discreet, and service-driven, with strong judgment, executive presence, and the ability to manage competing priorities in a fast-paced environment. Success requires building trusted relationships, anticipating needs, coordinating across functions, and improving workflows through thoughtful use of technology.

Job Responsibilities:

·       Manage complex executive calendars, prioritizing meetings, resolving conflicts, and aligning executive time with business priorities.

·       Coordinate domestic and international travel, including aviation, accommodations, ground transportation, itineraries, dining, and contingency planning.

·       Prepare briefing materials, presentations, agendas, meeting notes, and follow-up action items.

·       Serve as a professional, discreet liaison between executive leadership and internal and external stakeholders.

·       Manage confidential document workflows, including agreements, NDAs, MSAs, signature pages, notarizations, records, and execution follow-through.

·       Coordinate executive, leadership, board, and business meetings, ensuring materials, logistics, and follow-up are completed seamlessly.

·       Process expense reports, invoices, reimbursements, executive purchases, and corporate card reconciliations accurately and on time.

·       Protect confidential business and personal information with integrity, professionalism, and discretion.

·       Track projects, action items, approvals, and deliverables to support timely execution across workstreams.

·       Partner with cross-functional teams to support executive priorities and organizational initiatives.

·       Improve administrative processes, documentation, and workflow efficiency through effective use of technology.

·       Maintain organized executive documentation, meeting materials, shared resources, and administrative processes.

·       Build strong relationships across the organization and represent the Executive Office with professionalism and service excellence.

·       Perform other responsibilities and special projects as assigned.

Preferred Qualifications:

·       10+ years supporting C-level executives in a high-performance organization.

·       Experience in law, accounting, investment, consulting, private equity, financial services, or a similarly fast-paced corporate environment strongly preferred.

·       Proven ability to manage complex executive calendars and competing priorities with strong attention to detail.

·       Experience coordinating complex domestic and international travel; private or corporate aviation experience preferred.

·       Experience with confidential workflows, document management, executive approvals, legal documentation, or financial administration preferred.

·       Ability to quickly learn new technologies and improve administrative processes and efficiency.

·       Strong organizational, project management, and time management skills.

·       Excellent written and verbal communication skills with strong attention to detail.

·       Sound judgment, discretion, and professionalism when handling sensitive information.

·       Advanced proficiency in Microsoft Office 365, Adobe Acrobat, SharePoint, DocuSign, and collaboration/document management platforms.

Baseline Requirements

Education, Professional Certification, and Licenses:

·       Bachelor’s degree preferred, or equivalent professional experience.

Experience:

·       10+ years supporting C-level executives in a fast-paced, high-standard environment.

·       Demonstrated experience managing complex executive calendars and competing priorities.

·       Experience in private equity, investment management, financial services, consulting, law, Fortune 500, family office, or similar organizations strongly preferred.

Travel and Schedule:

·       Full-time, in-office role, five days per week.

·       Occasional flexibility outside standard business hours to support executive needs.

Expected Salary Range: $120K - $140K (Base Compensation + Annual Bonus)

Tract Capital Employment

Tract Capital employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO. 

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organization's ongoing needs.

Tract Capital is proud to be an Equal Opportunity Employer. Qualified applicants are considered for employment regardless of age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance applying for any of our open positions, please contact us at [email protected].