Senior Executive Assistant - US

Modus Create is seeking a driven Sr. Executive Assistant to provide exceptional support to three senior executives. This role requires a strategic thinker with a proven track record of managing complex schedules, facilitating high -level communications, and coordinating key initiatives. The ideal candidate will possess outstanding organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Experience: Senior Executive Assistant

Key Responsibilities:

• Mailbox & Calendar Management: proactively manage complex scheduling across time zones and priorities to optimize executive availability and alignment
• Travel Management: Oversee domestic and international travel logistics, ensuring seamless itineraries and contingency planning
• Executive Event Management: lead budgeting, planning, and execution of high-impact events that foster team cohesion and strategic alignment 
• Executive Leadership Meetings: coordinate & support weekly leadership meeting logistics, content flow & action items
• Strategic Planning Support: Assist executives in strategic planning initiatives, including rhythm of business, presentations, and research to support decision -making processes.  
• Expense Governance: administer expense reporting ensuring adherence to corporate policies and timely reconciliation
• Executive Recognition & Engagement: facilitate recognition initiatives that reinforce leadership visibility and team morale

Qualifications:

Experience: Minimum of 7 years of experience as an executive assistant or in a similar role, preferably supporting senior executives
Education: Bachelor’s degree in business administration, program management, or a related field is preferred. 

• Consistently demonstrates exceptional organizational and time management abilities to meet deadlines and optimize productivity
• Proactively identifies and resolves potential obstacles, transforming challenges into opportunities for innovation and continuous improvement
• Skilled communicator with a strong command of both written and verbal expression across diverse audiences
• Advanced proficiency in Microsoft Office Suite
• Thrives in autonomous roles and collaborative team environments, adapting seamlessly to shifting priorities
• Maintains the highest standards of discretion and confidentiality in handling sensitive information

• Organized and Driven team: Ability to manage multiple priorities and meet tight deadlines.
• Travel: Flexibility to travel, domestically and internationally, for senior leadership offsites, conferences and other reasons as directed by the leadership team
• Represent Modus at Events: Support Executives pre and post conferences/events, engaging with clients and other representatives, as needed.

At Modus, a fast-growing, remote-first company, you’ll experience various exciting projects! Here’s a taste of what you might do:

• Giving Back: Be an industry thought leader through opportunities such as blog posts, open source contributions, and event speaking.
• Travel & connections: Meet fantastic people during our remote meet-ups! It’s all about collaboration and fun! Global environment and diversity at its best.
• Teaching and learning: Work in active teams on internal and external projects, staying up-to-date with the latest technologies.
• Being a self-starter: Autonomy and proactivity are the keys to succeed at Modus.
• Client interactions: Represent Modus and our values while connecting directly with our clients, some of the world’s biggest brands.
• Growth: Enjoy comprehensive learning benefits, with access to over 12,000 courses. Your growth is our priority!

Founded in 2011, Modus is a global, fully remote team of world-class technologists who thrive in a collaborative, innovative environment. We were fully remote before it was cool! We support organizations on their digital transformation journey through strategic consulting and full lifecycle product development, partnering with industry leaders including Atlassian, GitHub and AWS. Recognized as one of the Inc. 5000 Fastest Growing Private Companies for nine years and a top remote work company by FlexJobs, we have helped some of the world’s largest brands deliver powerful digital experiences.

We combine boutique expertise with enterprise-scale capabilities. As an award-winning Atlassian partner with a world-class team, we help organize, innovate and solve complex challenges for Fortune 500 companies and beyond, we want to hear from you.  

• Remote work with flexible working hours
• Flexible Time Off/PTO
• Premium Health Insurance (medical, vision, and dental)
• Other benefits such as FSA and HSA
• 401 (k)
• Modus Global Office Program: for when you want to get out of your home, we offer on-demand access to private offices, meeting rooms, coworking spaces and business lounges in locations in over 120 countries.
• Employee Referral Program
• Travel according to client or team needs
• The chance to work side-by-side with thought leaders in emerging tech
• Access to more than 12,000 courses with a licensed Coursera account.
• Possibility to obtain paid certification/courses if they align with company goals and are relevant to the employee's role

Additional benefits might apply contingent on your location.

At Modus, you’ll be part of a vibrant team that values innovation, collaboration, and professional growth. We empower our employees to drive change and make an impact in the technology landscape through top-tier service consultancy.