The Senior Executive Assistant will support the CEO by managing schedules, travel logistics, communications, and ensuring smooth operations for the Executive Leadership Team.
As the most trusted global leader in data-first contract lifecycle management (CLM) software, Agiloft helps organizations manage the end-to-end process of proposing, negotiating, signing, and leveraging contracts using our flexible Data-first Agreement Platform (DAP). With contract data as the foundation, customers quickly and collaboratively reach agreement and leverage contract visibility to thrive with competitive advantage. Employing powerful, pragmatic artificial intelligence as a legal force multiplier, and robust integration capabilities as a data liberator, organizations around the world trust Agiloft’s certified implementers to deliver connected, intelligent, and autonomous solutions across the entire contract lifecycle.
Top analysts like Gartner, Forrester, and IDC agree, all showing Agiloft as a leader in the CLM space. Our no code platform is easily managed and administered by business users, which is why Agiloft is the contract you keep: nearly a full 100% of new customers are satisfied with their initial implementations, and some 97% of customers renew every year. Ours is a growing, vibrant, successful company that is at the forefront of a market that is becoming a must-have for all organizations.
We believe that the way to build the strongest, most vibrant place to work is to bring in individuals from all walks of life, and to support them in bringing their authentic selves to their day, every day. Our working philosophy is that “EX = CX”: when employee experience is excellent, so is customer experience. We support multiple Employee Resource Groups (ERGs), and offer a working environment that supports healthy work/life balance, including floating holidays and a quarterly, no-questions-asked wellness day.
Position Overview
Agiloft is seeking a highly skilled, warm, and relationship-oriented Senior Executive Assistant to support our CEO and, secondarily, our Executive Leadership Team (ELT). This individual will serve as the operational backbone behind the CEO’s work — enabling him to focus on strategic priorities by owning and optimizing all administrative, scheduling, communication, and travel workflows.
The ideal candidate combines exceptional judgment with empathy, polish, problem-solving ability, and speed. You should thrive in a fast-moving, fully remote environment and enjoy building strong working relationships.
This is not a basic administrative role — it is a high-trust, proactive partnership with significant influence over the CEO’s time, focus, and operational rhythm.
What You'll Do
- Executive Support for the CEO
- Own and manage a complex, integrated Outlook calendar including work and personal events
- Proactively shape the CEO’s schedule to align with strategic priorities, including blocking focus time and managing weekly priorities
- Maintain and plan a yearly strategic calendar (customer visits, conferences, Board meetings, ELT offsites, major leadership & steerco cadences)
- Coordinate daily 10-minute standups and weekly planning sessions
- Monitor the CEO’s email and Slack channels for priority items, flagging and triaging as needed
- Draft light communications and prepare supporting materials when appropriate
- Ensure rapid attention to board-related communications
- Act as an enabler — increasing CEO accessibility while protecting his time based on strategic objectives
- Travel & Logistics
- Manage end-to-end travel for the CEO (research, booking, itineraries, reminders, check-ins, expense reports)
- Coordinate personal and family-related scheduling items that intersect with professional commitments
- Support travel booking and logistics for select ELT members
- ELT & Operational Support
- Provide scheduling support and meeting coordination for ELT cadence and quarterly in-person meetings
- Plan and attend in-person ELT meetings as needed for onsite coordination
- Assist in coordinating PowerPoint decks and materials for major updates, including Board meetings, QBRs, VCP SteerCos, and other executive reviews
- Serve as the organizer who ensures materials are timely, consistent, and high-quality
- Confidentiality & Judgment
- Handle sensitive communications and information involving People Ops, investors, board members, and legal matters
- Make decisions autonomously within established priorities, shifting from “ask first” to “inform afterward” as trust grows
- Maintain a calm, polished presence and an absolute commitment to professionalism
- Other duties as assigned
What Success Looks Like (90 Days)
- 90% of the CEO’s administrative work is fully off his plate
- His calendar operates smoothly and strategically without his intervention
- Travel is seamless and predictable
- ELT meetings and executive off-sites are fully coordinated
- Board/ELT materials are supported with reliable structure and consistency
- The CEO has notably increased time for strategic thinking and external priorities
- A strong, trusting working relationship is well established
About You
- 7+ years as an Executive Assistant supporting a CEO or C-suite executive
- Highly organized, proactive, and emotionally intelligent
- Relationship-oriented, and polished in communication and presentation
- Excellent problem-solver with strong prioritization instincts
- Comfortable operating in a fully remote environment
- Tech-savvy: proficient in Outlook, Slack, PowerPoint, Zoom, Asana, and ChatGPT
- Very capable with PowerPoint and with an eye for professional slide design
- Able to handle sensitive information with discretion and maturity
- Thrives in a role that blends autonomy, operational rigor, and high-trust partnership
- Occasional in-person attendance for ELT meetings and executive off-sites
Ensuring a diverse and inclusive workplace is our priority. We are committed to an environment of acceptance where you are free to bring your full self to work. All employment decisions at Agiloft are based on business needs, job requirements, and individual qualifications without regard to race, color, religion or belief, national or social ethnic origin, sex, age, sexual orientation, gender identity and/or expression, parental status, marital status, Veteran status, or any other status protected by the laws or regulations in the locations where we operate. If you have a need that requires accommodation during the recruiting process, please let us know by contacting Director, Talent Acquisition, Brad Toothman at [email protected].
Applicants from underrepresented groups such as minorities, veterans, or individuals with disabilities encouraged to apply.
Applications will be reviewed as submitted. There will be no application deadline for this opportunity.
Top Skills
Asana
Chatgpt
Outlook
PowerPoint
Slack
Zoom
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