Sales Team Coordinator

Grow With Us! At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. The Hilb Group is currently seeking a motivated and ambitious Event Specialist to join our team. This position will report to our Chief Sales Officer. The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team. This is a remote position.

Position Summary:  

The Sales Team Coordinator role is responsible for driving sales effectiveness by independently coordinating and executing operational, scheduling, and communication activities that support revenue growth initiatives. This position partners closely with sales leadership to ensure the sales organization operates efficiently, remains aligned, and is positioned to achieve growth targets.

This role plays a strategic role in planning, coordinating, and executing sales meetings, training programs, and internal and external events that directly support business development and producer performance. The Sales Team Coordinator acts as a central point of coordination between sales leaders, producers, internal partners, and external vendors, exercising discretion and judgment to prioritize resources and timelines that support sales outcomes.

In support of sales operations, this role drives adoption and effective use of CRM and prospecting tools by coordinating training initiatives, managing sales communications, and ensuring timely dissemination of information that enables producers to focus on selling.

Success in this role requires a high degree of initiative, strong business acumen, and the ability to manage multiple priorities while supporting revenue-generating teams. This position operates with autonomy and accountability and contributes meaningfully to the organization’s overall sales strategy and growth objectives.

Essential Job Functions:

• Independently manage and prioritize complex calendars and scheduling requirements in support of sales leadership, producers, and training initiatives across multiple platforms and experience levels, exercising judgment to balance competing priorities that impact sales performance.
• Develop, review, and maintain sales-related reports, presentations, and associate rosters, ensuring accuracy, relevance, and alignment with sales objectives and leadership expectations.
• Support the execution and continuous improvement of sales training initiatives by coordinating delivery, contributing to the development and refinement of training materials, and managing communications that drive adoption and engagement.
• Lead and contribute to special projects and strategic initiatives that support sales effectiveness, growth, and operational alignment, applying independent judgment to execute deliverables with minimal oversight.

Event Coordination:

• Strategically plan, organize, and execute sales meetings, training sessions, and events, overseeing all logistical components and vendor relationships to ensure outcomes align with business and revenue objectives.
• Coordinate event registration processes, manage attendee communications, and oversee post-event feedback collection to assess effectiveness and identify opportunities for improvement.
• Partner with the corporate marketing team to develop and deliver event communications that support participation, engagement, and overall sales impact.
• Serve as an on-site lead for sales events, acting as the primary point of contact for vendors and internal stakeholders, resolving issues in real time and ensuring a professional experience for all participants.
• Oversee end-to-end event execution, including pre-event preparation and post-event wrap-up, ensuring consistency, quality, and alignment with organizational standards.

Skills/Experience/Training:

• Microsoft Office
• Familiarity with CRM systems (i.e., Salesforce)
• Budget management and vendor negotiation experience
•  2–4 years of experience in administrative support and event coordination
• Proficiency in Microsoft Office Suite and event management software (i.e., Eventbrite, Cvent)
• Strong organizational skills, attention to detail, and ability to multitask
• Ability to manage multiple tasks simultaneously and meet deadlines
• Excellent written and verbal communication skills
• College degree preferred

Minimum Qualifications:

• Highly capable of managing scheduling and event coordination centered around sales growth and training
• Ability to build effective relationships inside and outside of the agency
• Ability to effectively manage multiple projects simultaneously
• Exceptional attention to detail, deadline oriented and ability to work independently and as part of a team
• Strong communication, verbal, written, and interpersonal skills

Benefits:

• Company Paid Life Insurance, Long-Term and Short-Term Disability.
• Medical, Dental, Vision and FSA/HSA plans.
• 401(k) with company match.
• Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
• Generous PTO.
• An awesome team of professionals!

Physical: Visual ability for reading, writing, and reviewing documents. Hearing and verbal ability to fully participate and interact in meetings and on the telephone. Manual dexterity for working on a computer is important.

Other: Flexibility to travel occasionally may be required to fulfill the requirements of this position.