Level Access

RFP Specialist

Posted Yesterday

Be an Early Applicant

Easy Apply

Remote

Hiring Remotely in United States

Senior level

Easy Apply

Remote

Hiring Remotely in United States

Senior level

The RFP Specialist will manage the RFx process, craft responses, ensure compliance, collaborate with teams, and utilize AI tools to improve content quality and win rates.

The summary above was generated by AI

We are seeking a RFP Specialist who will own end-to-end RFx responses that will help Level Access win private enterprise and public sector deals. You’ll translate technical requirements into persuasive, solution-oriented narratives across our digital accessibility software and consulting services. You partner tightly with Sales leaders/sellers, Solution Architects/Sales Engineers, Professional Services/Delivery, Finance/Deal Desk—plus Product Marketing and the Marketing Content team—to land clear win themes, proof, and compliance. You write with precision and simplicity, making complex topics easy to grasp.

What you’ll do

• Run the RFx lifecycle: intake, bid/no-bid input, kickoff, schedule, compliance matrix, drafting, reviews, submission, and retros.

• Convert requirements into concise responses that map Level Access features, functions, and services scopes/LOE to customer outcomes (risk reduction, compliance, brand reach, usability).

• Craft win themes and differentiators, curate case studies, metrics, and references with Product Marketing and Marketing Content.

• Ensure strict compliance (instructions, formats, Section L/M, addenda tracking; SLED/federal portal submissions) while optimizing readability.

• Partner with PS/Delivery to scope services, align assumptions, and articulate methodologies and project plans.

• Support security/compliance questionnaires (e.g., SOC 2/ISO summaries, data privacy, CAIQ/SIG) with SMEs and Level Access Security team.

• Maintain and evolve a reusable content library (software, services, security, legal, accessibility posture, VPAT/ACR summaries).

• Leverage internal/external AI tools responsibly (drafting, summarization, tone alignment, gap analysis) to accelerate high-quality responses.

• Track outcomes and drive continuous improvement in content, process, and win rate.

Qualifications

• 5–8 years in proposal/RFx response, proposal writing, content or product marketing, or sales enablement for B2B software/services.

• Proven contributions to wins across private enterprise and public sector deals.

• English fluency with exceptional written communication; strong technical fluency in written form and a demonstrated gift for making the complex simple without losing accuracy.

• Ability to interpret technical requirements and translate product/feature details and services offerings into clear solution narratives.

• Cross-functional operator with Sales leaders/AEs, SEs/SAs, PS/Delivery, Product Marketing, Marketing Content, Finance, Deal Desk, Security, and Legal.

• Hands-on with RFx platforms (RFPIO/Responsive, Loopio, Qvidian, RFP360) and productivity suites (M365/Google).

• Working knowledge of AI tools (e.g., ChatGPT, Copilot, Writer) and data-safety guardrails.

• Solid project management: schedules, dependencies, stakeholder management, and risk mitigation.

Nice to have

• APMP Foundation/Practitioner.

• Familiarity with public procurement practices (FAR/DFARS awareness, SLED processes), marketplaces/vendor registration, and accessibility statements.

• Experience building/owning proposal style guides and visuals.

Success metrics (examples)

• On-time submission rate ≥ 98%.

• Compliance score ≥ 95%.

• Win rate uplift on supported pursuits.

• Time-to-first-draft reduction and content reuse rate.

• Stakeholder satisfaction (post-mortems) and schedule adherence.

Tools

RFx platform (RFPIO/Responsive, Loopio, or similar), CMS/content library, MS/Google productivity tools, diagramming (Miro/Lucid), GenAI tools, security questionnaire utilities.

Application Process

This is a full-time salaried position with a competitive benefits package, including bonus opportunities and unlimited vacation/FTO. Salary is commensurate with experience. Please submit your cover letter and resume for immediate consideration.

Top Skills

Ai Tools (Chatgpt

Copilot

Google

Loopio

M365

Qvidian

Responsive

Rfp360)

Rfx Platforms (Rfpio

Writer)

Similar Jobs at Level Access

Level Access

Vice President, Global Renewals & Growth

3 Days Ago

Easy Apply

Remote

Easy Apply

Senior level

Social Impact • Software

The VP of Global Renewals & Growth will lead efforts to retain and expand the customer base, manage a revenue of $150M+, and oversee a large team.

Top Skills: Ai ToolsCrm SystemsCustomer Success PlatformsRevenue Operations ToolsSaaS

Level Access

Systems Architect

3 Days Ago

Easy Apply

Remote

United States

Easy Apply

Senior level

Social Impact • Software

Responsible for the design and optimization of GTM systems, integrating platforms like Salesforce and HubSpot, and aligning business processes with technology solutions.

Top Skills: CeligoGainsightHubspotIpaasSalesforceZapier

Level Access

Account Executive

3 Days Ago

Easy Apply

Remote

Easy Apply

Senior level

Social Impact • Software

The Enterprise Account Executive will drive new business development, manage sales lifecycle, and build relationships with enterprise clients to achieve sales targets.

Top Skills: Crm SystemsLinkedin Sales NavigatorSalesforce

What you need to know about the Colorado Tech Scene

With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.

Key Facts About Colorado Tech

Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
Major Tech Employers: Lockheed Martin, Century Link, Comcast, BAE Systems, Level 3
Key Industries: Software, artificial intelligence, aerospace, e-commerce, fintech, healthtech
Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute