Manages full-cycle recruiting, including sourcing, screening, interview coordination, candidate communications, talent pipeline development, and recruiting reporting. Supports onboarding, employee development, performance reviews, training, engagement initiatives, People communications, and HR process administration. Maintains accurate records in recruiting and HR systems, protects confidential information, coordinates with hiring managers and internal teams, and recommends process improvements.
Recruiter & People Operations Specialist
Position Summary
The Recruiter & People Operations Specialist manages day-to-day recruiting activities and provides hands-on support for onboarding, employee development initiatives, employee engagement, and broader People Operations functions.
This role plays an important part in attracting and hiring qualified talent to support AeroSpec’s continued growth in custom manufacturing and engineering. Through organized coordination, timely communication, and consistent follow-through, the Specialist helps create a positive experience for candidates and employees while ensuring that recruiting activities, employee programs, and related processes remain efficient, well-coordinated, and up to date.
Key Responsibilities
Recruiting and Talent Acquisition
Position Summary
The Recruiter & People Operations Specialist manages day-to-day recruiting activities and provides hands-on support for onboarding, employee development initiatives, employee engagement, and broader People Operations functions.
This role plays an important part in attracting and hiring qualified talent to support AeroSpec’s continued growth in custom manufacturing and engineering. Through organized coordination, timely communication, and consistent follow-through, the Specialist helps create a positive experience for candidates and employees while ensuring that recruiting activities, employee programs, and related processes remain efficient, well-coordinated, and up to date.
Key Responsibilities
Recruiting and Talent Acquisition
- Lead full-cycle recruiting process in partnership with hiring managers, from requisition initiation through offer preparation, including job postings, candidate sourcing and communications, application screening, interview scheduling, and follow-up.
- Work with hiring managers to clarify position requirements, candidate profiles, and hiring priorities.
- Review and maintain AeroSpec’s job descriptions and job ads with input from the People Manager and hiring managers.
- Collaborate with the People Manager and hiring managers to review and evaluate resumes against established selection criteria; conduct initial phone screens when assigned.
- Coordinate interview panels, prepare interview materials, communicate schedules, and ensure that interview feedback is collected promptly.
- Arrange candidate visits and provide or coordinate AeroSpec facility tours.
- Maintain proactive talent pipelines for hard-to-fill and recurring positions by tracking current and anticipated workforce needs and cultivating relationships with qualified candidates in advance of anticipated openings.
- Coordinate and attend career fairs; build relationships with universities, trade schools, and other talent sources.
- Maintain all networking contact records in CRM and follow up on agreed outreach activities.
- Maintain accurate candidate records and recruiting activity in HR ATS.
- Support recruiting referrals and other approved talent programs by communicating requirements and routing questions appropriately.
- Prepare recruiting reports on open positions, candidate flow, interview activity, and hiring outcomes.
- Coordinate onboarding logistics and help new employees prepare for their first day.
- Support the People Manager with orientation, introductions, facility tours, and follow-up during the new employee’s initial period.
- Coordinate with the People Manager, hiring managers, IT, and HR Administration to ensure that new employees receive the information, access, equipment, and required onboarding steps they need.
- Help maintain onboarding checklists, orientation materials, and 30/60/90-day follow-up engagement schedules.
- Provide employees with basic guidance on People programs and company resources, referring questions to the appropriate owner when needed.
- Support a welcoming, professional candidate and employee experience through timely communication and dependable follow-through.
- Coordinate the administrative work for performance reviews, mentoring, training, and employee development programs, as assigned; maintain related schedules, participation records, forms, templates, and follow-up lists.
- Track training, certifications, tuition reimbursement requests, and other development activities in alignment with standard company processes.
- Support succession planning and competency matrix activities by organizing information and coordinating follow-up under the People Manager’s direction.
- Reinforce and integrate AeroSpec’s core values into day-to-day employee programs, initiatives, and communications.
- Craftsmanship — We build it right.
- Engineering Excellence — We think rigorously.
- Proactive Imagination — We anticipate and innovate.
- Continuous Learning — We improve with every project.
- Gather employee feedback and help organize themes for review by the People Manager.
- Prepare or coordinate People-related communications, announcements, and event information as assigned.
- Maintain organized, accurate People Operations files and trackers.
- Help document and improve recruiting, onboarding, and employee-program procedures.
- Protect confidential employee and candidate information and follow AeroSpec’s procedures for recordkeeping.
- Support additional People Operations initiatives and projects that advance organizational priorities and contribute to the achievement of company objectives.
- Participate in weekly People Operations and HR Administration meetings to provide updates, share feedback, recommend process improvements, and support effective task coordination and handoffs as appropriate.
- Associate or bachelor’s degree in Human Resources, Business, Communications, or a related field preferred; equivalent relevant experience may be considered.
- Demonstrated experience coordinating and supporting full-cycle recruitment activities, talent acquisition initiatives, and a broad range of human resources operations.
- Strong organization and follow-through, including the ability to manage multiple position openings and deadlines.
- Clear, professional communication with candidates, employees, managers, schools, and external contacts.
- Sound judgment in handling confidential information and recognizing when an issue requires escalation.
- Ability to focus on the highest-priority work and distinguish essential issues from distractions.
- Comfortable learning and using ATS, HRIS, CRM, and office software; ensure that all documentation and records are promptly updated.
- Interest in recruiting for technical, engineering, manufacturing, or skilled-trades positions is strongly preferred.
- Recruiting activity, open positions, candidate pipelines, and next steps are consistently tracked and up to date.
- Candidates and hiring managers receive timely communication, responsive support, and well-coordinated interviews.
- Talent pipelines and external recruiting relationships are actively maintained to support current and anticipated hiring needs.
- Recruiting, onboarding, and People Operations records are accurate, complete, and well-maintained.
- New employees experience an organized onboarding process with appropriate introductions and scheduled follow-up.
- Employee development programs, training, and performance management activities are coordinated effectively, with participation and completion tracked.
- Employee questions and sensitive matters are appropriately addressed or promptly directed to the appropriate resource.
- Routine recruiting and People Operations activities are handled reliably, allowing the People Manager to focus on strategic priorities and more complex employee and organizational matters.
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