Proposal & Marketing Coordinator

Responsibilities 

• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities. 

• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits) 

• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines 

• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements  

• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials   

• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations   

• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others 

• Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials   

Qualifications

• 2-5 years of experience 

• Effective writing, editing, grammar, and verbal communication skills    

• Ability to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail   

• Strong work ethic and commitment to excellence   

• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat  

• Eagerness to learn and develop skills in graphic design, writing, and template management 

• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required 

• Willingness to learn and apply AI-assisted tools 

• Experience within the AEC industry is preferred, but not required   

• A portfolio demonstrating your visual design capabilities is required. Please provide a link or attachment in the application.