Proposal Coordinator

Flock Safety is an all-in-one technology solution to eliminate crime and keep communities safe. Our intelligent platform combines the power of communities at scale - including cities, businesses, schools, and law enforcement agencies - to shape a safer future together. Our full-service, maintenance-free technology solution is trusted by communities across the country to help solve and deter crime in the pursuit of safer communities for everyone.

Our holistic public safety platform is comprehensive and intelligent, providing the actionable evidence needed to solve, deter and reduce crime across neighborhoods, schools, businesses and entire cities. Without compromising transparency or privacy, we are turning unbiased data into objective answers.

Flock strives to offer a career-defining experience where you can also make an impact on your community. While safety is a serious business, we are a supportive team that is optimizing the remote experience to create strong and fulfilling relationships even when we are physically apart. Our group of hard-working employees thrive in a positive and inclusive environment, where a bias towards action is rewarded. 

We have raised over $700M in venture capital from investors including Tiger Global, Andreessen Horowitz, Matrix Partners, Bedrock Capital, Meritech Capital Partners, and Initialized Capital. Now surpassing a $7.5B valuation, Flock is scaling intentionally and seeking the best and brightest to help us meet our goal of reducing crime in the United States by 25% in the next three years.

The Opportunity

Our business is growing by leaps and bounds, and we are adding resources to our RFP Desk. This role is the administrative traffic manager for all incoming requests and a whiz at organizing all kinds of documents, finding and connecting all the inputs for completing the customer’s RFP, and lending a hand on keeping our Responsive database finely tuned, updated and able to support any question from the organization.

This person thinks quickly and in multiple dimensions if required! They see the gaps in a process and want to make it better. Highly adaptable, this person firmly believes all problems are solvable and if they don’t know how to solve it, they will find a way.

There are plenty of opportunities to use existing skills to learn and grow. Depending on the needs of the business, this person can move among very different tasks at any time, from reviewing requirements, updating the content database with new information, and coordinating kickoff meetings with sales and other stakeholders to ensuring everything is buttoned up before the RFP is complete (editing, documents, legal requirements). They enjoy solving problems, being part of the solution, and ensuring nothing is missed.

The Skillset

• Demonstrated familiarity and experience with RFPs in Enterprise, Public Sector, SaaS, and B2B industries

• Strong understanding of the bid and deal lifecycle, workflow development, proposal writing, and project management skills

• Experience working in ambiguous, quickly moving environments

• Ability to multitask and prioritize, especially during times of high volume and urgency (End-of-Month, Quarter, and Year)

• Strong skills in partnering with cross functional departments

• Highly organized, self-directed, and is all about the details

• Review and edit proposals for clarity, grammar, style, and formatting, ensuring a polished final product.

• Excellent communicator, self-aware, transparent, professional, and has a growth mindset

• Ability to prioritize and effectively manage distractions

• Strong skills in gSuite, Slack, Seismic, and Adobe. Working knowledge of Salesforce.

• Familiarity and understanding of content management tools, with Responsive (formerly RFPIO) preferred

• Able to refine and enhance content management processes to improve efficiency and effectiveness

• Previous experience working with procurement platforms (Ariba, Bonfire, Avetta, for example)

• Eager for challenges and takes responsibility for learning new information

90 Days at Flock

We are a results-oriented culture and believe job descriptions are a thing of the past. We prescribe to 90 day plans and believe that good days, lead to good weeks, which lead to good months. This serves as a preview of the 90 day plan you will receive if you were to be hired in this role at Flock Safety.

The First 30 Days

• Gain Understanding of Flock’s suite of products and RFP process.

  • High level onboarding

  • Meeting members of cross-functional groups we work with

  • Getting familiar with work applications

The First 60 Days

• Understand who we work with, how we manage and store information for RFPs and the process from start to finish.

90 Days & Beyond

• Complete ownership of the intake process and working independently to direct incoming RFP documentation to the right resources.

The Interview Process

We want our interview process to be a true reflection of our culture: transparent and collaborative. Throughout the interview process, your recruiter will guide you through the next steps and ensure you feel prepared every step of the way.

1. Our First Chat: During this first conversation, you’ll meet with a recruiter to chat through your background, what you could bring to Flock, what you are looking for in your next role, and who we are.

2. The Hiring Manager Interview: You will meet with your potential future boss to really dive into the role, the team, expectations, and what success means at Flock. This is your chance to really nerd out with someone in your field.

3. The Panel: Learn more about the team, responsibilities, and workflows. You should be prepared to speak about past projects, how you collaborate and communicate with others, and how you live our values. Depending on the team and role you are interviewing for, you may meet with several teammates as well as cross-functional partners.

Salary & Equity

In this role, you’ll receive a starting salary between $70,000 - $80,000 as well as Flock Safety Stock Options.

The Perks

🌴Flexible PTO: We seriously mean it, plus 11 company holidays.

⚕️Fully-paid health benefits plan for employees: including Medical, Dental, and Vision and an HSA match.

👪Family Leave: All employees receive 12 weeks of 100% paid parental leave. Birthing parents are eligible for an additional 6-8 weeks of physical recovery time.

🍼Fertility & Family Benefits: We have partnered with Maven, a complete digital health benefit for starting and raising a family. In 2025, Flock will provide a $ 50,000-lifetime maximum benefit related to eligible adoption, surrogacy, or fertility expenses.

💖Caregiver Support: We have partnered with Cariloop to provide our employees with caregiver support

💸Carta Tax Advisor: Employees receive 1:1 sessions with Equity Tax Advisors who can address individual grants, model tax scenarios, and answer general questions.

💚ERGs: We want all employees to thrive and feel like they belong at Flock. We offer three ERGs today - Women of Flock, Flock Proud, and Melanin Motion. If you are interested in talking to a representative from one of these, please let your recruiter know.

💻WFH Stipend: $150 per month to cover the costs of working from home.

📚Productivity Stipend: $250 per year to use on Audible, Calm, Masterclass, Duolingo, Grammarly and so much more.

🏠Home Office Stipend: A one-time $750 to help you create your dream office.

🐾Pet Insurance: We’ve partnered with Pumpkin to provide insurance for our employee’s fur babies.

Flock is an equal opportunity employer. We celebrate diverse backgrounds and thoughts and welcome everyone to apply for employment with us. We are committed to fostering an environment that is inclusive, transparent, and collaborative. Mutual respect is central to how Flock operates, and we believe the best solutions come from diverse perspectives, experiences, and skills. We embrace our differences and know that we are stronger working together.

If you need assistance or an accommodation due to a disability, please email us at [email protected]. This information will be treated as confidential and used only to determine an appropriate accommodation for the interview process.

At Flock Safety, we compensate our employees fairly for their work. Base salary is determined by job-related experience, education/training, as well as market indicators. The range above is representative of base salary only and does not include equity, sales bonus plans (when applicable) and benefits. This range may be modified in the future. This job posting may span more than one career level.