Proposal Coordinator

JOB TITLE: Proposal Coordinator

DEPARTMENT: Supply Chain

REPORTS TO: Strategic Bids & Contracts Team Manager

FLSA STATUS: Exempt

JOB TYPE: Full Time

LOCATION: Remote (US Only)

COMPENSATION: $57K – $65K annually. This is a good faith estimate of the compensation range Meteor Education reasonably expects to pay for this position at the time of posting. Final pay within this range will be based on experience, skills, and internal equity.

ADDITIONAL COMPENSATION: Annual bonus opportunity | Annual merit pay review

APPLICATION DEADLINE: Friday July 31, 2026

CONFLICT OF INTEREST POLICY

At Meteor, integrity and transparency are paramount in all our operations and interactions. To avoid any potential conflicts of interest and maintain the trust of our public customers, we regret that we cannot consider applications from individuals who are currently employed by organizations that are customers of Meteor, where they hold positions that could influence the purchasing decisions regarding our products or services. This policy ensures fairness and impartiality in our hiring process and customer interactions.

If you fall under this category, we appreciate your understanding and encourage your continued support as a valued customer.

ABOUT METEOR EDUCATION

Meteor Education is a national provider of furniture and interior solutions tailor made for learning environments. For more than three decades, Meteor Education has redefined modern K-12 learning environment design. Our collaborative approach connects instructional practices with thoughtful design, creating modern spaces that prepare future-ready students and deliver measurable outcomes. We are a mission-driven, impact-focused company backed by Bain Capital Double Impact, committed to improving educational outcomes through better learning environments.

SUMMARY OF POSITION

The Proposal Coordinator is responsible for compiling the company's response to solicited bids for educational furnishings and consulting services, and taking ownership of the bid process from beginning to end. This role requires compiling information from necessary internal and external parties to develop one cohesive and thorough bid response. The Proposal Coordinator reviews, tracks, analyzes and reports all bid and contract events throughout the lifecycle of each contract and communicates this information to necessary team members. In addition, as time allows, this role will assist with maintenance of Meteor’s contracts as well as execution of various requests from our Sales team including insurance modifications, performance bonds, and vendor registrations.

YOUR DAY TO DAY @ METEOR

• You’ll review bid solicitations and RFPs and analyze requirements to create compliance matrices.
• You’ll coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
• You’ll prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
• When necessary, you’ll package bids and mail to arrive prior to due date.
• You’ll maintain department content resources including our SharePoint content repository.
• You’ll maintain our contracts calendar & database to ensure timely contract renewals.
• You’ll execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

OTHER TASKS

• Become knowledgeable in our contract offerings to answer questions from internal and external customers.
• Research of new markets, new bid opportunities, customers, etc.

QUALIFICATIONS

• College degree or its equivalent required
• 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission
• Ability to work independently, manage multiple priorities, handle regular interruptions
• Strong ability to prioritize and manage workflow to complete objectives in a timely manner
• Ability to communicate effectively with internal team members, outside team members, suppliers, and customers
• Excellent attention to detail
• Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat

PLUS

• Experience in education bids and/or bids for physical products
• Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar
• Experience in Salesforce
• Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

Meteor Education offers a comprehensive benefits package to full-time employees, effective the 1st of the month following your hire date:

Health & Wellness

• Medical insurance through Meritain/Aetna — choice of HDHP/HSA or PPO plan
• Dental and Vision insurance through Guardian — 2 plan options
• Low or no-cost telemedicine and mental health visits through Teladoc
• Free benefits navigation and concierge service through TouchCare
• Free joint & muscle care program through Hinge Health

Pre-Tax Savings Accounts

• Health Savings Account (HSA) through Fidelity with generous employer contribution ($750 individual / $1,500 family)
• Flexible Spending Account (FSA) and Dependent Care FSA through WEX

Retirement

• 401(k) through Fidelity — pre-tax and Roth options available after 1 month of service
• Employer match up to 5% of earnings (after 1 year of service)
• Free retirement planning consultation through Prime Capital Financial

Supplemental Insurance — at No Cost to You

• Short Term Disability (MetLife) — employer paid
• Basic Life & AD&D insurance (MetLife) — employer paid
• Voluntary options: Long-Term Disability, additional Life, Accident, Critical Illness & Hospital Plans

Time Off & Leave

• Up to 3 weeks PTO for new employees, accrued per pay period
• 9 company-paid holidays
• Volunteer Time Off — serve your community on company time
• Parental Leave: up to 8 weeks for child bonding
• Primary Caregiver Leave: up to 40 hours for ill or aging parents