Provide administrative support to project teams, maintain project files, assist with invoicing, coordinate meetings, and prepare reports and presentations.
If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States. Preference may be given to candidates that can work in one of the CannonDesign locations.
ABOUT THE ROLE
You will provide administrative support to project team members and leadership. This role will be done working remotely with the potential for client and on-site visits as required.
HERE'S WHAT YOU'LL DO
- Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
- Organize and set up onsite client meetings as needed.
- Ensure client-facing reports meet standards by coordinating inputs, proofreading, formatting, and serving as a final quality checkpoint before delivery. Support proposal and contracting efforts.
- Prepare team memos and presentations.
- Take and transcribe meeting notes.
- Accounts Payable – review, research, and respond to consultant statements, including working with accounting to resolve issues.
- Support the Practice and Operations leaders in reviewing project/program performance.
- Assist Project Managers in the review/approval of consultant invoices.
- Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
- Assist the Principals and Project Managers in the development of fees during proposals.
- Provide support for labor transfers when required.
- Prepare complex spreadsheets and database work in Excel and PowerBI.
- Assist with project staffing data in Deltek Vision Project/Resource Planning.
- Maintain records for financial status of projects.
- Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
- Set up and maintain project files according to firm standards.
- May assist with other marketing-related tasks including proposal presentations when requested.
- Travel as needed.
- Other duties as assigned
HERE'S WHAT YOU'LL NEED
- High School Diploma required. Associate’s degree preferred.
- Minimum of 4 years of experience performing in related roles required.
- Experience working in the architecture/engineering/interior design industry preferred.
- Strong verbal and written communication skills as well as presentation skills.
- Ability to work in a team setting, strong time management and organizational skills.
- Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
- Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint.
- Procore and Newforma software experience a plus.
- Experience with video and audio meeting technologies.
- ClickUp schedule development experience preferred.
The salary range for this position is $50,830 to $63,538 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT OUR FIRM
CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.
ABOUT WORKING HERE
- We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
- We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
- We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
Top Skills
Clickup
Excel
Microsoft Office Suite
Newforma
Power BI
Procore
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