The PMO Coordinator supports the program management office by maintaining tools, reporting, documentation, and coordinating program activities across multiple stakeholders to ensure successful project execution.
ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.
The PMO Coordinator is the operational backbone of On.Energy's Program Management Office, supporting the Senior Director of Program Management and the broader PM organization across Product, Customer Delivery, and Supply Chain programs. This role owns the tools, reporting cadences, and documentation discipline that keep multi-GW deployments aligned, accountable, and on track. It is a high-leverage operational seat for someone who takes pride in execution excellence and being the source of truth across a complex, fast-moving portfolio.
KEY RESPONSIBILITIES
- Own and administer the program management tooling stack (Smartsheet, MS Project, or Planview) layered on the Microsoft 365 environment, including templates, user access, and integrations with Teams and SharePoint.
- Run the program reporting cadence: weekly portfolio status, monthly executive dashboards, and quarterly board-ready summaries.
- Maintain the program management methodology playbook, stage-gate templates, risk register format, and naming conventions across the PM organization.
- Track KPIs across all program pillars, flagging schedule, cost, and scope deviations to the Senior Director of Program Management before they escalate.
- Coordinate the program operating rhythm: steering committee prep, action item tracking, meeting minutes, and follow-through on cross-functional decisions.
- Maintain documentation standards and version control across program artifacts, ensuring engineering, customer-facing, and supply chain documents are accessible, current, and properly archived.
- Support onboarding of new program managers into the PMO tooling, methodology, and reporting cadences.
- Act as the operational liaison across pillar directors, ensuring decisions and dependencies are visible across the organization.
- Support audit, compliance, and customer reporting requests by pulling and structuring program data on demand.
REQUIRED SKILLS & EXPERIENCE
- Bachelor's degree in Business, Operations, Supply Chain, Engineering, or related field; equivalent operational experience accepted.
- Minimum of 3 years of operational coordination, program support, or PMO experience in a high-tempo, multi-stakeholder environment (aviation, construction, logistics, manufacturing, defense, and/or large-scale events Strong fluency in the Microsoft 365 ecosystem (Excel, Teams, SharePoint, Planner, Outlook) is required.
- Hands-on experience with at least one project portfolio tool (Smartsheet, Planview, MS Project, Jira, Asana, Monday, or equivalent) is required.
- Demonstrated track record of working independently in environments where processes are still being defined; comfort with ambiguity and initiative to standardize.
- Detail-oriented with strong discipline around documentation, version control, and structured follow-up.
- Excellent written and verbal communication skills in English required.
- Bilingual or trilingual English/Spanish/Portuguese strongly preferred given On.Energy's footprint across the Americas and Iberia.
- Willingness to travel occasionally to On.Energy offices and project sites in the U.S. and Latin America as needed.
For US-based roles - What you’ll get:
- Competitive salary + annual performance-based bonus eligibility
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
For Mexico-based roles - What you’ll get:
- Competitive salary + annual performance bonus eligibility
- Christmas Bonus (Aguinaldo): 30 days
- Major medical expenses and life insurance
- Paid time off and holidays (per local policy)
For all roles:
- Professional development and growth opportunities
- Opportunity to grow with a mission-driven team shaping the future of clean energy
- Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
- Accommodations: If you need an accommodation during the application process, email [email protected]
- Benefits vary by role and location and are subject to change.
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