The Administrative Assistant supports managers with daily operations, calendar management, meeting organization, and project coordination, while handling sensitive information.
Job Summary
The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities
Principle Duties and Responsibilities
- Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
- Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
- Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
- Partner with the team to build efficiencies within the team and improve alignment and communication
- Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
- Coordinate travel as requested
- Assist with project coordination within the team
- Assist/coordinate new employees onto the team
- Handle and maintain confidential and sensitive information
Qualifications
- Minimum high school diploma
- Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
- Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
- Working knowledge of various office equipment (computer, scanner, etc.)
- Bilingual English and spanish preferred
Compensation & Benefit Information:
Hourly/Salary Pay Range: $19-24 hourly dependent on experience*
*pay range may be adjusted depending on cost of living
Bonus/Incentive Pay (appropriate item below would be inserted based on the job):
For sales positions: The percentage of incentive compensation that may be earned varies based on the customer account classification and is calculated based on collected gross profit.
Benefits currently offered to our employees:
- Medical insurance
- Health savings account with company contribution
- Dental insurance
- Vision insurance
- Basic and voluntary life insurance
- Disability insurance
- 401(k) plan with company match
- Paid vacation and holidays
- Stock purchase program with employee discount
- Educational reimbursement
- Wellness programs and challenges
Other supplemental benefits
The Company is an Equal Opportunity Employer.
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