Pre-Litigation Case Manager, California

TopDog Law is one of the fastest-growing law firms in the U.S., founded in 2018 by James Helm and achieving 200–300% year-over-year growth. Ranked No. 149 on the Inc. 5000 list (an annual ranking of the 5000 fastest-growing privately held companies in the US), we combine our world-class legal expertise, top-tier technology, data-driven decision-making, and a culture rooted in speed, accountability, and teamwork. We hire people who are hungry to learn, eager to innovate, and motivated to deliver exceptional results.

As we continue expanding into new markets and evolving our capabilities, we’re focused on building high-performance teams that can scale with our growth. Our fast-paced environment rewards problem solvers, self-starters, and individuals who thrive in a culture of continuous improvement.

If you’re energized by rapid growth, meaningful impact, and endless opportunities to advance your career, TopDog Law is the place to do it. We’re building something different, and we’re looking for people who want to be part of a firm that’s disrupting the legal industry at an elite level.

The Opportunity: Join TopDog Law and Build Something Meaningful

This role is an opportunity to:

• Join a rapidly growing national firm at a formative stage
• Make a visible, measurable impact on a rapidly growing business
• Grow your skills, responsibility, and influence as the firm scales
• Work alongside high-caliber, mission-driven teammates who care deeply about doing great work and delivering strong outcomes

We are looking for people who don’t just want a job; they want purpose and impact.

What You’ll Do

In this role, you will be responsible for:

• Assist attorneys and case managers in reviewing and assessing the merits of clients’ Personal Injury claims by organizing, reviewing, and summarizing records, documents, and evidence to support early case evaluation and valuation 
• Support the development of claims from intake through resolution by gathering documentation, summarizing liability and damages, and ensuring complete, accurate case files prior to deman
• Prepare and organize demand packages, including medical summaries, billing summaries, liability documentation, and supporting evidence to maximize claim value and facilitate negotiations
• Serve as a primary point of contact for clients during the pre-litigation phase, providing updates, requesting documentation, explaining processes, and maintaining compassionate, consistent communication
• Communicate with insurance carriers to confirm coverage, provide documentation, track claim status, and assist attorneys in negotiating settlements
• Maintain organized electronic case files, track deadlines and treatment progress, update case management systems, and ensure all pre-litigation milestones are met efficiently
• Uphold professional ethics, confidentiality, and compliance with all applicable legal rules, firm policies, and regulatory requirements

At TopDog Law, everyone is expected to think critically, communicate clearly, and take ownership of their work.

How This Role Drives the Business

This role is critical to our success because it:

• Maximizes case value through strong advocacy, sound judgment, and strategic litigation execution
• Moves cases efficiently through the litigation lifecycle to support faster resolutions and healthier cash flow
• Protects and elevates the TopDog Law brand through professionalism, preparation, and credibility with courts, opposing counsel, and clients
• Reduces risk and rework by spotting issues early, making decisive recommendations, and communicating clearly across teams
• Supports scale by following and improving litigation processes that allow the firm to grow without sacrificing quality

Your ability to balance speed, strategy, and quality ensures clients are well-served, teams stay aligned, and the firm continues its rapid, disciplined growth.

What Success Looks Like

Within your first 6–12 months, success in this role looks like:

• You consistently move cases toward resolution by keeping files organized, complete, and settlement-ready
• You proactively identify missing records, gaps in treatment documentation, and next steps to increase case value
• You communicate clearly and compassionately with clients, building trust and confidence
• You support attorneys and case managers by reducing administrative burden and improving efficiency
• You contribute to timely, favorable settlements and high client satisfaction

Qualifications

Required:

• 2–6 years of experience supporting Personal Injury pre-litigation matters on cases in California
• Strong organizational skills with exceptional attention to detail
• Ability to manage a high-volume caseload in a fast-paced environment
• Strong written and verbal communication skills
• Experience requesting, reviewing, and summarizing medical records and bills
• Ability to prioritize tasks, meet deadlines, and work independently while collaborating with a team

Nice to Have:

• Bachelor’s degree or Paralegal Certificate (not required)
• Experience in high-volume or fast-growing law firms
• Familiarity with Personal Injury claims processes and insurance procedures
• Experience with case management software (e.g., Filevine, Clio, SmartAdvocate)
• Comfort working in evolving systems and processes

About TopDog Law

TopDog Law is a nationally scaling, fully integrated, personal injury law firm with strong partner relationships across the country. We are building for impact, excellence, and growth.
We are building a high-performance, high-trust, no-ego culture where talented people do meaningful work, grow quickly, and take pride in what they build together. This is not a legacy law firm.

This is a rocket ship, and we’re assembling the team that will take it to the next level.
If you thrive in fast-moving environments, love taking ownership and being held accountable, and want to be part of something you can help shape, not just maintain, you’ll feel right at home here.

Our Story

TopDog Law is a nationally scaling, fully integrated, personal injury law firm with strong partner relationships across the country. We are building for impact, excellence, and growth.
We are building a high-performance, high-trust, no-ego culture where talented people do meaningful work, grow quickly, and take pride in what they build together. This is not a legacy law firm.

This is a rocket ship, and we’re assembling the team that will take it to the next level.
If you thrive in fast-moving environments, love taking ownership and being held accountable, and want to be part of something you can help shape, not just maintain, you’ll feel right at home here.

Who Thrives Here

We don’t hire based on resumes alone. We hire for competence, character, and mindset.

You will thrive at TopDog Law if you:

Embrace Change

·        You have a growth mindset and seek continuous improvement

·        You welcome feedback and adapt quickly

·        You ask “What’s next?” rather than “That’s not my job”

Are Committed to the Organization

·        You care deeply about doing great work

·        You have your teammates’ backs

·        You’re here to build something meaningful and long-lasting

Bring an Upbeat, No-Ego Energy

·        You show up positive, professional, and solutions-oriented

·        You enjoy the work and respect the people around you

·        You leave drama, negativity, and ego at the door

Take Ownership

·        You do what you say you’ll do

·        You follow through and communicate early when something’s off track

·        You treat the business like it’s yours

Fast & Hungry

·        You move with urgency and sound judgment

·        You prioritize progress over perfection

·        You thrive in fast-paced, high-expectation environments

·        You seek feedback, stretch assignments, and more responsibility

·        You’re motivated by growth, impact, and building something bigger than yourself

Why TopDog Law

·        Real growth: As the firm grows, so do opportunities for advancement and leadership

·        High standards, real support: Clear expectations, coaching, and accountability

·        Culture that matters: Trust, respect, speed, and integrity, without sacrificing humanity

·        Meaningful work: Helping people through some of the hardest moments of their lives

Ready to Build With Us?

If you’re excited by ownership, accountability, growth, and the chance to help build something exceptional from the ground up, we’d love to hear from you.

Apply today and help shape the future of TopDog Law.