People & Culture Coordinator, NA

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

People & Culture Department

The People & Culture (P&C) Team at Vantage is lean, effective, well-respected, and growing, with the vision of designing and ensuring an exceptional employee experience from application to alumnus. The team is distinguished by its innovative and strategic approach, working in close partnership with business leaders to develop practical and business-minded solutions that keep the development and growth of our people at the center.  Each member of our P&C team plays a pivotal role on the team and in the business.  Trust, Agility, Respect, and Accountability are the Vantage core values—and we seek to live every value, every day, while thinking creatively to make Vantage the employer of choice and power our people. 

Position Overview

The role can be based in Denver, CO, Port Washington, WI or West Texas. 

As a People & Culture Coordinator, you’ll play an integral role in delivering a best-in-class new hire experience and supporting key administrative functions across the employee lifecycle. Reporting to the Manager, Employee Onboarding or Manager, Workplace Success, this role supports day-to-day onboarding logistics, HR task coordination, and systems tracking, helping to ensure that internal teams can scale effectively while maintaining operational excellence.
This is a great opportunity for a detail-oriented, service-driven individual looking to grow within HR operations, employee success, or VDC People & Culture Programs.

Essential Job Functions

• Coordinate preboarding and onboarding logistics, including equipment shipping, IT access, scheduling, welcome communications, and Day One preparation

• Track onboarding progress and ensure completion of key milestones (e.g., I-9 verification, orientation, compliance training)

• Partner with HR, IT, and Office Operations teams to deliver a seamless onboarding experience across North America

• Maintain onboarding documentation and support digital file organization in accordance with company policies

• Provide scheduling and document coordination for HR Business Partners, Employee Relations, and Onboarding leadership

• Support documentation and process steps related to offboarding, return-to-work, termination logistics, and employee transitions

• Maintain shared task trackers and follow up on outstanding HR lifecycle action items

• Help manage the team’s calendar of employee events, HR process deadlines, and onboarding milestones

• Run and maintain routine reports from systems including Workday and third-party platforms (e.g., background checks, onboarding dashboards)

• Conduct periodic data audits and help ensure consistency across employee records

• Support the preparation of materials for HR reporting and internal communications

• Draft and maintain onboarding templates, email communications, process guides, and checklists

• Organize and maintain HR documentation libraries and internal team resources

• Evaluate and propose opportunities for automation of manual processes

• Track logistics, timelines, and documents related to visa or relocation cases

• Schedule legal or vendor coordination calls and assist with document organization and internal tracking

• Provide planning and logistics support for onboarding sessions, employee engagement initiatives, and HR events

• Coordinate invites, RSVPs, materials, and post-event surveys or feedback requests

• Additional duties as assigned by Management

Job Requirements

• 1–3 years of experience in HR support, onboarding, operations, or coordination roles

• Excellent organizational and time management skills, with strong attention to detail

• Strong written and verbal communication skills

• Ability to manage multiple priorities and maintain confidentiality in a dynamic, high-growth environment

• Proficiency in Microsoft Office Suite and familiarity with HR systems (e.g., Workday, DocuSign, Asana, SharePoint) is a plus

• Prior experience in a fast-paced, matrixed, or global organization is preferred

• Travel required is expected to be up to 5% but may increase over time as the business evolves

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• Salary Range: $55,000 - $65,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.

#LI-GS1

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

We’ll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon—we’re excited to find the right person and will keep the role open until we do!