The Payroll Specialist will manage US payroll processing, ensuring compliance and accuracy while collaborating with HR and Finance. Responsibilities include managing employee data, overseeing payroll-related withholdings, transitioning between PEOs, and responding to inquiries.
About Connecteam:
Connecteam is a Tel Aviv–based startup on a mission to transform the work experience for the 80% of the global workforce who are deskless employees. Our all-in-one business management platform helps thousands of companies simplify team management, remove operational headaches, and focus on growth.
What’s the job? We are looking for a detail-oriented and experienced Payroll Specialist (US) to join our Finance team. In this role, you will be responsible for ensuring accurate, timely, and compliant payroll processing for our US employees. You will collaborate closely with HR, Finance, and external vendors to ensure that payroll runs smoothly, employees are paid correctly, and all relevant tax and reporting obligations are met.This is a fully remote position.
What you'll be doing:
- Manage the end-to-end US payroll process via our PEO partner, ensuring compliance with federal, state, and local laws
- Maintain and update employee data with the PEO, including onboarding, terminations, and compensation or benefits changes
- Review and verify timesheets, PTO, overtime, and other earnings or deductions before submission to the PEO
- Oversee payroll-related withholdings, benefits, and deductions handled by the PEO
- Partner with HR to ensure accurate employee information and resolve payroll discrepancies
- Coordinate and execute smooth transitions between PEO providers, including data migration, testing, and validation
- Review PEO-generated pay statements, reports, and year-end tax forms (W-2, 1099, etc.) for accuracy
- Reconcile payroll accounts and prepare payroll-related journal entries for Finance
- Respond to employee payroll and benefits inquiries with professionalism and confidentiality
- Stay updated on payroll regulations, tax laws, and PEO service capabilities in the US
Which qualifications you’ll need:
- 3+ years of experience in US payroll administration, preferably through a PEO
- Hands-on experience working with major PEO providers such as ADP, Vensure, Insperity, TriNet, or similar
- Proven experience managing a transition between PEO providers, including data migration and process implementation
- Strong experience with multi-state payroll, including varying state tax and compliance requirements
- Strong understanding of US payroll laws and tax regulations (federal, state, and local)
- Proficiency in Excel and data analysis for payroll reconciliation and reporting
- High attention to detail, accuracy, and confidentiality
- Strong problem-solving skills and ability to manage sensitive information
- Excellent written and verbal communication skills
- Team player with strong interpersonal skills
- Ability to work independently and manage multiple priorities under tight deadlines
Joining Connecteam Is The Smart Move:
- We build our people up. Every team member is treated as a long-term investment and we recognize the value in always nurturing and training them so they can go above and beyond in their skills and job duties.
- We make an impact on our customer’s business. We are on a mission to provide managers of all business types and sizes with the tools they need to communicate, operate, engage, and run their deskless workforce. Our product offers them an effective and affordable solution to run their business.
- We get the job done. Connecteam employees are passionate in executing their job duties so they can drive the company forward and provide real value to our customers.
- We have fun! From weekly happy hours to holiday parties, we always enjoy each other’s company (and good food, of course). Connecteam is like one big, happy family!
- Everyone is welcome. Connecteam is committed to building an encouraging, caring, and supportive environment. We share a responsibility to support our team and enrich their lives.
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