Payroll Team Manager

E2 Optics is a fast-growing, stable company at the center of the booming data center industry—powering the infrastructure behind AI and the future of tech. Our team is shaping what’s next, with real impact and room to grow. We move fast, work smart, and make sure our people are supported every step of the way. If you're looking to be part of something big and meaningful, we’d love to meet you!

Payroll Team Manager to oversee and manage the payroll department, ensuring the accurate and timely processing of employee pay, benefits, and taxes. This individual will play a crucial role in ensuring compliance with federal, state, and local regulations, as well as managing payroll-related inquiries and implementing best practices within the department.

Duties and Responsibilities

• Safety is our number one Core Value. Follow safe work practices and company and client worksite policies.
• Promote company Core Values to foster and safeguard family-centric culture.
• Lead the accurate and timely processing of the company’s payroll on a bi-week basis for 1800+ employees.
• Ensure all payroll transactions are compliant with company policies and legal regulations.
• Supervise and mentor payroll team members, providing guidance and support in resolving complex payroll issues.
• Ensure compliance with federal, state, and local tax laws, including filing of necessary payroll-related tax forms. Stay updated on relevant tax changes and labor laws.
• Generate and review regular payroll reports for internal and external stakeholders. Provide insights on payroll costs, trends, and potential savings opportunities.
• Oversee and maintain payroll software systems, ensuring accurate data entry, system configuration, and troubleshooting of issues.
• Manage payroll audits and work with external auditors to provide necessary documentation and ensure smooth audit processes. Reconcile payroll-related accounts regularly.
• Coordinate with HR to ensure proper deductions for benefits, taxes, and retirement plans.
• Continuously evaluate and improve payroll processes to increase efficiency, accuracy, and employee satisfaction.
• Assist in special payroll-related projects, including system upgrades, policy changes, or benefits adjustments.

Education:

• High School Diploma or GED required
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

• Minimum of 10-15 years of experience in payroll activities
• At least 3 years of supervisory experience. 
• Experience managing payroll for employees located across multiple states.
• Experience working for start-ups or high growth organizations preferred. 
• Experience with NetSuite preferred

Knowledge, Skills, and Abilities

• Proficiency with payroll software (e.g., Paycom, Bamboo) and Microsoft Office Suite, especially Excel.
• Strong understanding of payroll regulations, tax laws, and compliance issues at the federal, state, and local levels.
• Exceptional attention to detail, organizational skills, and the ability to handle confidential information with discretion. 
• Strong interpersonal and communication skills, with the ability to collaborate across departments and effectively resolve employee concerns.
• Knowledge of benefits administration or human resources processes a plus.

WHAT WE OFFER:

- Competitive pay

- Opportunities for professional development and career growth.

- BICSI Training Facilities

- A supportive and inclusive work environment.

- Health, dental, and vision insurance.

- Paid time off and holidays.

WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for this position is an indoors business office and construction environment. Ability to use a computer and/or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

DISCLAIMER: The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions. 

An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Actively recruits qualified women, minorities, disabled and veterans for all positions for which they are qualified.

TEXTING TERMS OF SERVICE: We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.