Payroll Administrator

Position: Payroll Administrator

Department: Accounting 

Reports To: Controller

Location: 7450 Campus Drive, Suite 200, Colorado Springs, CO 80920 

Remote: NO

Exempt: YES

Compensation & Benefits: $ 63,000-72,000 annually

Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and PTO (paid time off) for eligible employees. The benefit package includes Health, Dental and Vision Insurance, options to participate in a Health Savings Account, Flexible Spending Account, Life and AD&D coverage, voluntary Supplemental Life, voluntary Short-Term, Long-Term Disability and Supplemental insurance. In addition, eligible employees have the option to participate in a company retirement plan. 

About MSF

MSF is a national mortgage lender based in Colorado Springs. MSF strongly believes every client should be served with integrity, dignity, and respect. Without compromise, MSF is committed to providing loans that are in the best interest of our clients, not our bottom line. We will continue to educate the community by empowering our clients to make responsible and informed fiscal decisions that result in greater financial peace of mind.

Role Overview

We are seeking a skilled and reliable Payroll Administrator to support and enhance our payroll function. With a growing workforce and a multi-entity structure, our payroll needs are complex and mission-critical. This role will work closely with the current payroll team and the Controller to ensure accurate, timely, and compliant payroll processing, while also supporting process documentation, reporting, and transition planning as we evolve our structure to meet long-term business needs.

Essential Duties: In addition to related job duties as assigned, this position will:

• Collaborate with existing payroll personnel to manage semi-monthly payroll cycles across multiple entities and states.
• Perform payroll audits, verify calculations, and ensure accuracy in tax withholding, benefits, deductions, and garnishments.
• Support documentation of payroll procedures and assist with building out process workflows and SOPs.
• Provide backup for critical functions and help drive continuity planning.
• Review and reconcile payroll reports; assist with quarter-end and year-end processing.
• Stay current with payroll laws, regulations, and best practices, ensuring compliance at all times.
• Partner with HR and Finance to troubleshoot issues and deliver exceptional internal service.
• Identify and implement opportunities for process improvements and automation.

Qualifications, Experience & Knowledge

• 4+ years of experience in full-cycle payroll administration, ideally in a multi-state and multi-entity environment.
• Experience working in fast-paced, high-growth companies; mortgage or financial services a plus.
• Strong proficiency with payroll software (Paycom preferred) and Excel.
• Meticulous attention to detail and a high degree of accuracy.
• Excellent communication, problem-solving, and collaboration skills.
• Ability to build trust, navigate sensitive environments, and manage upward when needed
• CPP certification or pursuit preferred but not required.

Physical Requirements 

• Stationary position; prolonged periods at a desk and working on the computer.
• Occasional movement about inside the office to walk to offices and office machinery. 
• Occasional lifting up to 10 pounds, must be able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp and hold tools and other items with hands, for either extended periods of time or many times throughout the workday.

MSF is an equal opportunity employer. All candidates for employment are considered equally and no distinction is made on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, or veteran status.  MSF is also committed to providing qualified applicants and employees reasonable accommodation, when necessary, to enable the individuals to complete the application process and/or perform the essential functions of the job. An applicant and/or employee requiring reasonable accommodation to perform any essential job function, should contact Human Resources.