The Payroll Administrator processes payroll, ensures tax compliance, maintains employee records, and supports financial reporting and audits.
About us:
Foodsmart is the leading telenutrition and foodcare solution, backed by a robust network of Registered Dietitians. Our platform is designed to foster healthier food choices, drive lasting behavior change, and deliver long-term health outcomes. Through our highly personalized, digital platform, we guide our 2.2 million members—including those in employer-sponsored health plans, regional and national Medicaid managed care organizations, Medicare Advantage plans, and commercial insurers—on a tailored journey to eating well while saving time and money.
Foodsmart seamlessly integrates dietary assessments and nutrition counseling with online food ordering and cost-effective meal planning for the entire family, optimizing ingredients both at home and on the go. We partner with national and regional retailers across the U.S., many of whom accept SNAP/EBT, making healthier food more accessible. Additionally, we assist members with SNAP enrollment and management, providing tangible access to nutritious food.In 2024, Foodsmart secured a $200 million investment from TPG’s Rise Fund, which supports entrepreneurs dedicated to achieving the United Nations’ Sustainable Development Goals. This investment will help us expand our reach, particularly to low-income workers who are disproportionately affected by diet-related diseases.
At Foodsmart, our mission is to make nutritious food accessible and affordable for everyone, regardless of economic status. We are committed to a set of core values that shape our culture and work environment:
Measured: We make data-driven, truth-seeking decisions.
Impactful: We are fueled by achieving our mission and vision.
Collaborative: We help each other be better and create a positive environment.
Hungry: We maintain a healthy growth mindset, seeking to overcome challenges with courage.
Joyful: We take joy in each other, our work, and the privilege of doing this work.
Whether you're a dietitian, a commercial leader, or a technologist, working at Foodsmart means being part of a team that is passionate, supportive, and driven by a shared purpose. Join us in transforming the way people access and enjoy healthy food.
About the role:
The Payroll Administrator will be responsible for the end-to-end processing of payroll, ensuring compliance with federal, state, and local tax laws, and maintaining accurate employee payroll records. This role will directly report to the Controller and work closely with the accounting team to ensure that all payroll-related tasks are efficiently and accurately handled.
You will:
- Process Payroll: Process bi-weekly/monthly payroll for all employees, ensuring accuracy and timely execution
- Ensure Tax Compliance: Ensure accurate calculation, withholding, and remittance of payroll taxes in accordance with applicable federal, state, and local tax laws
- Maintain Employee Records: Maintain and update detailed employee payroll files, including salary adjustments, bonuses, commissions, benefits deductions, and tax information
- Payroll Reconciliation: Prepare detailed reports on payroll-related expenses and assist with month-end and year-end reconciliations. Collaborate with the accounting team to ensure payroll aligns with the company’s general ledger
- Financial Reporting Support: Assist in preparing payroll-related financial reports for internal stakeholders, including accounting, management, and compliance teams
- Audit & Compliance: Support internal and external audit processes by providing necessary payroll-related documentation and reports. Ensure payroll complies with all legal and regulatory requirements
- Employee Inquiries: Serve as the point of contact for employees with payroll-related questions and resolve issues in a professional and timely manner
- Confidentiality & Data Protection: Safeguard payroll information, ensuring confidentiality and adherence to company policies and applicable laws (e.g., GDPR, HIPAA)
You are:
- Detail-oriented to ensure accuracy in handling sensitive payroll data
- An excellent communicator, both written and verbal, with the ability to collaborate across departments
- A strong problem solver, willing to work quickly to address discrepancies and resolve payroll-related issues efficiently
- Able to prioritize tasks and work independently while maintaining accuracy and meeting deadlines
You have:
- Bachelor’s degree in Accounting, Finance, or a related field
- 2+ years of experience as a Payroll Administrator, Payroll Specialist or similar, preferably within a corporate accounting department
- Strong understanding of payroll processes, tax regulations/compliance, and basic labor laws
- Proficiency in payroll software (i.e. Rippling, Workday) and Microsoft Excel
- Knowledge of accounting software and financial systems (preferably NetSuite)
- Experience supporting organization(s) with employees (including part-time works, contractors) across multiple states
- Basic understanding of general accounting practices
- Payroll certification (e.g., CPP - Certified Payroll Professional) a plus
About our benefits and perks:
Remote-First Company
Unlimited PTO
Flexible & remote location
Healthcare Coverage (Medical, Dental, Vision)
401k, bonus, & stock options
Registered Dietitian Sessions
Wellness reimbursement
Foodsmart is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected class.
Top Skills
Excel
NetSuite
Rippling
Workday
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