Paralegal

Position Summary

The Paralegal provides dedicated support to the VP, Associate General Counsel, in drafting and reviewing legal documents, managing litigation, agency correspondence, investigations, and other matter management support as assigned.  They assist with case preparation, document management, and coordination of internal processes to ensure timely and accurate handling of legal issues.  They will require strong organizational and communication skills, attention to detail, and the ability to maintain confidentiality while working in a fast-paced higher education environment.

Essential Functions:

• Assists Counsel with litigation case management, including discovery, document review, and evidence organization.
• Drafts, prepares, and reviews a wide variety of legal correspondence, pleadings, agreements, and other documents under counsel supervision.
• Conducts and coordinates internal investigations and gathers relevant documentation from university departments.
• Drafts and prepares responses to federal and state agency requests, investigations, and related matters.
• Supports academic units with state license requirements, disclosures, and organizes timelines to ensure timely filings.
• Supports compliance initiatives, including regulatory filings, policy development, and audits (e.g., FERPA, Title IX, Privacy).
• Collects and organizes responsive information across business unites and prepares reports, summaries, and other documentation.
• Maintains case files and ensures compliance with retention policies and deadlines.
• Manages calendars for litigation and internal matters, including hearings, depositions, and filing deadlines.
• Communicates with internal stakeholders to collect information and status updates.
• Prepares summaries of legal research and case developments for attorney review.
• Performs other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree required.
• ABA-approved paralegal program certificate preferred.
• Minimum of three (3) years of experience as a paralegal or legal assistant, preferably in litigation.
• Experience in higher education or a regulated environment is preferred.
• Familiarity with case management systems and legal research tools.
• Proficient experience with AI use in the legal profession, with strict adherence to the principles of Ethics and Professional Responsibility as described in ABA’s Formal Opinion 512.

Competencies/Technical/Functional Skills:

• Commitment to accuracy and process improvement.
• Detail-oriented with strong analytical skills.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal skills for collaboration across departments.
• Ability to work in a very fast-paced environment with numerous interruptions and frequently changing deadlines.
• Ability to work both independently and in a specific direction.
• Strong strategic and analytic skills with the ability to research, analyze, and report on various issues, policies, and procedures, and to recommend enhancements as necessary.
• Working knowledge of/or ability to quickly learn university infrastructure, policies, and procedures.
• Ability to interpret, communicate, and apply policies and procedures.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and proficiency with a variety of computer/technology platforms and applications, including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendars and email, Microsoft Office, Office 365, and Adobe.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, and productive work atmosphere within the university with the ability to establish and maintain effective working relationships.
• Ability to use tact and diplomacy to effectively handle a broad range of complex operations and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems as they arise.
• Demonstrated ability to maintain the highest level of confidentiality about materials and sensitive issues.

Location: Remote, USA

Travel: Travel seldom required