Employee Experience Ambassador
What we do
Since 1998, SambaSafety® has been the pioneer and leading provider of driver risk management software in North America. Our mission is to transform data into action to protect businesses and communities from driver and mobility risk. We save lives, what do you do? Come join us in having a very positive impact on society!
What we are looking for
The Office Manager will act as an employee experience ambassador and must have excellent interpersonal skills, as the primary focus is interacting with employees and leadership. The ideal candidate must be outgoing, assertive, and have amazing attention to detail. In addition your organizational skills must be on point for various administrative tasks, such as providing support to 4 members of the Executive Leadership Team (ELT). As an employee experience ambassador, the Office Manager will organize and coordinate office administration and procedures, in order to promote an enjoyable office environment for our staff. This role is best suited for an energetic professional who doesn't mind wearing multiple hats. The ideal candidate is experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
What you'll do:
- Compose intra-office communication
- Lead our safety culture in owning office evacuation plans, health and wellness programs and ensuring appropriate coverage to execute in these areas
- Coordination of various common areas
- Coordination and management of employee access, inquiries and concerns
- Serve as a liaison between group and building management for maintenance requests
- Work IT and the Executive Assistant to assist in employee and office equipment needs and onboarding
- Point person for maintenance, mailing, shipping, supplies, equipment and errands
- Monitor and maintain office supplies inventory
- Organize and streamline Denver office operations and procedures
- Manage relationships with select vendors, service providers and building management
- Greet and provide general support to visitors
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled and organization systems are created/maintained
- Determine current trends and provide recommendations for improvement
- Participate actively in the planning and execution of company events
- Manage schedules, calendars and appointments
- Schedule travel, coordinate meetings and video/conference calls
- Process expenses
- Resolve administrative issues when they arise
- Assist, coordinate and proactively complete special projects as assigned
- Exercise a high degree of maturity, discretion and confidentiality
- Provide support for companywide presentations
- Provide back-up support to other assistants
What you'll need:
- Excellent verbal and written communication skills
- Excellent organization and time management skills
- Proven office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail
- Effective problem-solving skills
- Proficient in MS Office
- Knowledge of accounting, data and administrative management practices and procedures
- 1-3 years’ experience in office management or administrative assistant roles
- Bachelor’s Degree
- Highly pro-active nature
- Willing to go above and beyond