Operations Specialist

Safety Radar is a venture-backed startup building AI-powered risk assessment technology for hazardous industries. Our SAFE AI platform helps organizations identify, assess, and mitigate safety risks using large language models and structured data analysis. We work with Fortune 500 companies and growing businesses across industries where getting safety wrong isn't an option. We're a small, fast-moving team where everyone wears multiple hats, and we're looking for someone who thrives in that environment.

We're hiring an Operations Specialist to be the connective tissue of Safety Radar's business operations. This is a true generalist role: on any given day, you might be pulling together a quarterly grant report, reconciling vendor invoices, setting up a new hire's laptop, or negotiating a software contract. 

This role is ideal for someone who finds satisfaction in making complex things run smoothly, can toggle between high-level strategy and ground-level execution without losing quality, and genuinely enjoys the variety that comes with a startup environment.

• Serve as the primary internal point of contact for the company's outsourced accounting, finance, and tax partners
• Own the flow of information between Safety Radar and external finance teams, ensuring timely delivery of documentation, approvals, and data
• Review and validate financial reports, budgets, and forecasts prepared by external partners
• Support investor and board reporting by coordinating inputs and ensuring accuracy
• Build and maintain internal financial models as needed to support leadership decision-making

• Manage internal tools and platforms (e.g., Slack, Airtable, Google Workspace, hardware inventory)
• Evaluate, implement, and maintain software systems as the company scales
• Serve as the go-to person for troubleshooting internal tech and process issues

• Negotiate vendor and service contracts
• Manage office operations, procurement, and equipment
• Identify and fix operational bottlenecks before they become problems

• Manage the full lifecycle of grant reporting: quarterly reports, Request for Proposals (RFPs), payment requests, and compliance documentation. 
• Track deadlines, deliverables, and funding requirements across active grants. 
• Coordinate with internal and external stakeholders to ensure timely, accurate submissions. 

• 3-5 years of experience in operations, business administration, or a similar generalist role. Startup or high-growth experience strongly preferred. 
• Working knowledge of accounting and finance fundamentals (enough to review reports, ask the right questions, and manage the relationship with partners effectively)
• Strong systems thinking: you can evaluate, implement, and manage software tools without relying on an IT department. 
• Proficiency in using work management platforms like Slack, Airtable, Linear, and Asana.
• Exceptional organizational skills and attention to detail, especially under competing deadlines
• Clear, professional communication. You'll interact with vendors, leadership, and teammates regularly.
• A genuine startup mindset: low ego, high ownership, and a willingness to do whatever the business needs on a given day

• $65,000-$90,000 annual base salary, dependent upon experience.
• Flexible work environment; hybrid work schedule.
• Opportunity to build operational infrastructure from the ground up at a high-growth company
• Health and Dental insurance, paid vacation, and stock options.

This job posting is not intended to provide a comprehensive list of activities, duties, or responsibilities required for this role. Safety Radar reserves the right to modify or assign additional duties, responsibilities, and activities at any time with or without notice.

Safety Radar is proud to be an equal-opportunity employer. We do not discriminate in hiring or any employment decisions based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other legally protected characteristic. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans during the application process. If you need assistance or an accommodation due to a disability, you may contact [email protected].