Operations Coordinator

Job Title

Operations Coordinator

Job Description Summary

The Operations Coordinator provides administrative and operational support across a broad range of business needs, including back-office operations, broker and service line support, and office operations. Because this is an operations role, the day-to-day can vary, and the right person must be comfortable stepping into different tasks, adjusting quickly, and helping wherever support is needed.
This role is ideal for someone who is organized, detail oriented, dependable, and able to manage multiple priorities with professionalism and good judgment. The right candidate will be comfortable in a support role, while also showing initiative, resourcefulness, and the ability to figure things out and keep work moving in a fast-paced environment.

Job Description

Key Responsibilities

• Assist the business in the execution of daily tasks across operational, administrative, and office support needs
• Provide broker and service line support as needed
• Oversee facilities-related needs by coordinating with building engineering and janitorial staff
• Coordinate Certificates of Insurance between vendors and building management
• Coordinate the purchasing and stocking of office supplies and equipment
• Regularly interact with clients, prospective clients, and visiting executives
• Provide administrative support and serve as backup to coordinators as needed
• Provide technical support, including new hire computer setup, meeting presentation support, and equipment troubleshooting
• Process and code invoices for payment
• Collect, research, code, and scan checks for deposit
• Sort and distribute incoming mail and deliveries
• Maintain office equipment, including the postage machine and copiers
• Help establish and monitor facility standards
• Coordinate meetings and special events, including setup, cleanup, and catering
• Perform other related duties as assigned or requested

Qualifications

• Bachelor’s degree in Business, Communications, or a related field, or 2+ years of administrative support experience in a corporate environment
• Proficiency with Microsoft Office Suite
• Knowledge of InDesign, Workday, and Salesforce is a plus
• Excellent verbal and written communication skills
• Proven ability to handle confidential information and sensitive matters with discretion
• Strong interpersonal skills and problem-solving ability
• Ability to stay organized, take initiative, adapt quickly, and work effectively in a fast-paced environment

Physical Requirements

• Regularly required to lift supply boxes, some weighing up to 30 pounds

 

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $27.39 - $32.22

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”