Manage surgical scheduling, coordinate with surgeons and patients, document instructions, maintain waiting lists, and ensure compliance with privacy standards.
Job Title: Operating Room Scheduler
Location: 10th Medical Group, U.S. Air Force Academy, Colorado, 80840
Tentative Start Date: December 1, 2025
Work Schedule: Monday–Friday, 8- or 10-hour shifts between 0700–1700, excluding federal holidays
Qualifications:
- Education: High school diploma or GED.
- Experience: Minimum 2 years of experience in a healthcare environment, plus 2 years of administrative/organizational management experience. Must be highly detail-oriented with the ability to manage multiple tasks simultaneously.
- License/Certification: Basic Life Support (BLS) required.
- Other Requirements:
- Must be a U.S. Citizen.
- Strong organizational and communication skills.
- Proficiency in scheduling systems, office software, and healthcare databases.
Documents Required for Submission:
- Updated Resume (With all gaps explained)
- Basic Life Support (BLS) certification.
Responsibilities:
- Manage surgical scheduling, ensuring surgeons, staff, and patients are properly coordinated for procedures.
- Verify surgeon availability and confirm that patients are scheduled with the correct provider, date, time, and duration.
- Document recommendations, special instructions, or surgical notes, ensuring surgeon concurrence.
- Maintain waiting lists and coordinate with clinic staff to schedule patients when openings occur.
- Create and manage manual schedules when automated systems are down.
- Provide administrative support to surgeons and operating room staff, including preparation of rosters, medical charts, and records.
- Prepare pre-operative briefing packets, including instructions, convalescent leave paperwork, medication lists, and follow-up appointment details.
- Coordinate with the pharmacy regarding surgical medications and patient requirements.
- Call patients on waiting lists when slots become available and provide appointment notifications.
- Communicate delays or changes in schedules to patients and staff promptly.
- Ensure all scheduling and patient information is recorded accurately in medical systems, following HIPAA and DoD privacy standards.
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