Office Assistant

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

The Office Assistant supports the Office Administrator by providing administrative and operational support to ensure smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.

Job Responsibilities

• Support daily office operations including reception, hospitality, and facilities upkeep.
• Maintain a clean, organized, and welcoming office environment (meeting rooms, kitchen, common areas).
• Process expense reimbursements and reconcile the Office Administrator’s corporate credit card.
• Assist with tracking budgets and expenditures.
• Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
• Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
• Schedule meetings, prepare materials, and coordinate travel arrangements.
• Provide backup for administrative support and serve as office operations lead when needed.
• Support internal events and special projects, including office renovations.
• Maintain office-specific databases and perform routine data entry.

Knowledge, Skills and Abilities

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational skills with attention to detail and ability to multitask.
• Ability to handle confidential information with discretion.
• Able to lift and carry up to 20 lbs. safely.
• Flexible working overtime when needed.

Education

A high school diploma or GED is required. A bachelor’s degree is preferred.

Experience

Requires a minimum of one (1) year of relevant administrative experience. Additional education may substitute for some experience.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The pay range for this position is $45,000-$58,500. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

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