Provides remote administrative support by managing communications, calendars, documents, records, digital files, meetings, onboarding materials, office supplies, and routine projects. The role requires accurate data entry, professional responsiveness, confidentiality, strong organization, and the ability to work independently during standard business hours.
The Remote Office Assistant handles the everyday tasks that keep a virtual office organized and running. You’ll support the team with communications, record-keeping, and routine administrative duties, serving as a dependable, friendly point of contact. This is a strong entry point for someone building an administrative career.
Key responsibilities
- Answer and route incoming emails, calls, and messages, and respond to general inquiries professionally
- Maintain schedules, calendars, and meeting reminders for team members
- Prepare and format documents, spreadsheets, and basic reports
- Enter and update information in internal systems and tracking sheets
- Organize digital files and keep shared folders accurate and easy to navigate
- Coordinate meetings, take notes, and distribute follow-up items
- Support onboarding by sending welcome materials and collecting required documents
- Order and track office-related supplies, subscriptions, and equipment for team members as needed
- Assist with mailing, scanning, and document processing
- Help with light research and special projects as assigned
- Keep supervisors updated on task progress and flag issues early
Required qualifications
- High school diploma or equivalent
- 6+ months of office, administrative, or customer service experience
- Proficiency with Microsoft 365 or Google Workspace
- Clear written and verbal communication
- Strong organization, attention to detail, and time management
- Ability to learn new tools quickly and work with minimal supervision
Preferred qualifications
- Prior remote work experience
- Experience with Slack, Zoom, or similar collaboration tools
- Associate degree or coursework in business administration
Work environment and requirements
- Reliable computer, high-speed internet, and a quiet workspace
- Availability during standard business hours
- Discretion with confidential company and employee information
Success measures
Timely and accurate completion of tasks, responsiveness to team requests, and consistently organized records.
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What you need to know about the Colorado Tech Scene
With a business-friendly climate and research universities like CU Boulder and Colorado State, Colorado has made a name for itself as a startup ecosystem. The state boasts a skilled workforce and high quality of life thanks to its affordable housing, vibrant cultural scene and unparalleled opportunities for outdoor recreation. Colorado is also home to the National Renewable Energy Laboratory, helping cement its status as a hub for renewable energy innovation.
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- Number of Tech Workers: 260,000; 8.5% of overall workforce (2024 CompTIA survey)
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- Funding Landscape: $4.9 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Access Venture Partners, Ridgeline Ventures, Techstars, Blackhorn Ventures
- Research Centers and Universities: Colorado School of Mines, University of Colorado Boulder, University of Denver, Colorado State University, Mesa Laboratory, Space Science Institute, National Center for Atmospheric Research, National Renewable Energy Laboratory, Gottlieb Institute
