Network and Systems Administrator - Corporate

While we are a fully-remote company, we are accepting candidates who reside and work daily within 2 hours of Eastern Time. 

As a Corporate Network and Systems Administrator at Rubris, you will be responsible for managing our Microsoft 365 environment, security management, software partnerships and licensing, and hardware inventory management. This role combines operational execution, third-party vendor partnership, and experience managing the environment within a fully remote company.

Microsoft 365 & User Management

• Manage and configure Rubris 365 environment and users

• Onboard and offboard users

• Ensure proper roles and permissions configurations

• Define user profile types for proper configuration

• Perform periodic audits of user accounts and data

• Ensure MFA is configured on all accounts accessing Rubris resources

• Manage and audit Microsoft user licenses

• Serve as point of contact for renewals

Shared Mailbox Management

• Create and manage access to shared mailboxes

• Perform periodic audits to ensure mailboxes are still in use

Security Management

• Configure, manage, and monitor Microsoft Defender for Endpoint, Office 365, Identity, and Cloud Apps

• Manage Defender updates, exclusions, and threat intelligence settings

• Stay current on Microsoft security technologies, threat landscape, and best practices

• Support incident response and forensics investigations involving Microsoft Defender data

• Maintain security policies, alerts, and automation workflows

• Conduct regular audits and compliance reviews

• Review quarantined email daily and release false positives

Device & License Management

• Manage document retention

• Oversee mobile device management

• Manage third-party software licenses and vendors

Hardware Inventory Management

• Manage laptop inventory (provisioning/decommissioning, purchasing)

• Manage Vision-Bot (configurations, reporting, troubleshooting)

• Ensure clear and current documentation

• Audit user laptop data

Internal Process Support

• Document and enforce Rubris IT policies

• Build Power Automate workflows for internal use

• Handle secure document handling according to procedures

• Experience: 5+ years as a corporate network administrator, preferably within a software or professional services environment. Experience in a remote work environment a plus.

• Education: Bachelor’s degree preferred, equivalent experience considered

• Detail-Oriented: Accuracy, timeliness, and turning data into meaningful insights are critical

• Collaborative Communicator: Excellent interpersonal skills with a professional approach

• Adaptable: Ability to thrive in an evolving environment, with interest in both managing details and suggesting ideas that align with security and compliance objectives

What We Offer

• Fully remote work with opportunities to collaborate in person

• Paid employee medical, dental, and vision insurance premiums

• Technology stipend to support your remote work environment

• 401(k) with immediate vesting and employer contributions

• Opportunities to advance, develop, and make an impact as part of a growing company

• Opportunities for continued professional development

Rubris provides transformational legal technology and solutions for complex business and legal processes in the mass tort industry. Our data solutions streamline and automate processes to improve efficiency while delivering unprecedented insights and analytics.

We value the importance of connecting, collaborating, and celebrating while committing to a mindset of joint ownership of outcomes guided by our Rubris Core Values:

• Shift your perspectives: Ideas are developed by understanding different viewpoints

• Be generous: We have better experiences and achieve more when kindness and generosity are abundant

• Love what you do: Wake up each morning excited to learn new skills, incubate ideas, and tackle fresh challenges

• Be true to your word: We take our commitments to clients and each other seriously

• Build strong relationships: Take the time to build strong relationships with colleagues and clients - our technology is built and used by humans

Our Commitment

Rubris believes in creating an environment of inclusion and belonging. We advance the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status, or any other dimension of diversity. The success of our team members drives the success of our business and promoting a culture in which every team member feels respected and supported creates a workplace in which we all can accomplish our goals. Please alert your recruiter if you require an accommodation during the hiring process.